Professional Email Writing Agent with Automatic Tone Adaptation
This agent analyzes your communication context (recipient, objective, hierarchical relationship) to write professional emails with perfectly calibrated tone. It handles prospecting emails, follow-ups, apologies, thank-yous, and negotiations, automatically adjusting the formality level, assertiveness, and warmth. Each email produced is ready to send, with an optimized subject line and persuasive structure.
For who
Professionals, managers, sales reps, and entrepreneurs who write daily emails and want to save time while maintaining the right tone for each recipient.
Input
Décrivez votre situation : qui est le destinataire (nom, poste, entreprise), quel est votre objectif (relance, prospection, excuse, remerciement, négociation...), quel est le contexte (première prise de contact, suite d'une réunion, situation tendue...), et tout élément utile (historique d'échanges, contraintes, résultat souhaité).
steps (4)
Communication Context Analysis
promptDecodes the communication context to calibrate the right tone.
Argumentative Structure Building
promptDesigns the optimal argumentative architecture of the email.
Complete Email Writing
promptWrites the complete email with the right tone and persuasive structure.
Review and Tone Variants
promptReviews the email and offers an alternative tone for informed choosing.
Output
Un email professionnel complet prêt à envoyer (objet + corps + signature), accompagné d'une variante de ton alternative, d'une checklist qualité et d'une recommandation sur la meilleure version à utiliser.
Example
Input
I need to follow up with Marie Dupont, purchasing director at Sodexo, to whom I presented our expense management solution 10 days ago during a video call. She seemed interested but has not responded to my follow-up email sent 3 days after the meeting. I do not want to appear pushy but I need to move forward as my quarter ends in 3 weeks. Our solution would save her 40% of processing time.
Output
Subject: Following up on your expense reports Hello Marie, I hope you have been well since our call on February 28th. Your feedback about the 72-hour processing delays has stayed with me. While preparing a similar client case this week, I thought of Sodexo: a company in your industry reduced their processing time by 43% in 2 months. I thought this concrete case study could help inform your thinking. Would you be available for a 15-minute call this week or next? I could share this case study and address any questions that may have come up on your end. Best regards, First Last [+ more direct variant proposed, quality checklist validated, send recommendation Tuesday or Thursday morning between 8:30 and 9:30 AM]
Customization
| Parameter | Description | Default |
|---|---|---|
| Ton par défaut | Le registre de base à appliquer quand le contexte ne permet pas de trancher clairement entre formel et informel | professionnel-accessible (registre 3/5) |
| Longueur cible | Préférence de longueur des emails générés : concis (50-100 mots), standard (100-200 mots) ou détaillé (200-350 mots) | standard |
| Langue de tutoiement/vouvoiement | Forcer le tutoiement ou le vouvoiement indépendamment de l'analyse contextuelle | auto (déterminé par l'analyse) |
Technical Notes
This agent works as a sequential chain: each step enriches the next. Step 1 (analysis) is the most critical — the more context you provide about the recipient and situation, the more finely calibrated the tone will be.
For optimal results, mention in your input: the relative hierarchical level (are you writing to a superior, peer, or subordinate?), the relationship history (first contact or established relationship?), and the emotional stakes (neutral, tense, or enthusiastic situation?).
The agent systematically produces two versions with different tones in step 4. You can also rerun step 3 alone by modifying the tone parameters from step 1 to explore other registers without redoing the complete analysis.
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