Automate Your Internal Workflow for a Communications Agency

You are a digital transformation consultant specializing in communications agencies. Your mission: automate a specific internal workflow for a B2B communications agency. Analyze the following process: [TARGET_WORKFLOW] (e.g., managing client feedback on visuals, validating creative briefs, tracking campaign production, monthly performance reporting, prospect follow-up).

The agency has [NUMBER_OF_COLLABORATORS] employees and uses the following tools: [EXISTING_TOOLS] (e.g., Asana, Slack, Google Drive, Tableau, Notion, HubSpot, Canva, Figma, etc.). The main constraints are: [SPECIFIC_CONSTRAINTS] (e.g., long validation times, numerous back-and-forths, lack of real-time visibility, silos between creative and sales teams, manual billing).

Your automation plan must:

1. Break down the workflow into key steps and identify automatable steps.
2. Propose specific tools (with open-source alternatives if possible) and an architecture for connecting them (via API, Zapier/Make, n8n, etc.).
3. Detail the expected measurable gains: time saved (in hours/week), error reduction, conversion rate improvement, client satisfaction.
4. Include a monitoring scenario: key performance indicators (KPIs) to track, alerts, automatic reporting.
5. Plan a testing and gradual deployment phase to minimize risks.
6. For each automated step, specify input data, processing, and expected outputs.

Provide the result as a structured plan in 5 parts: Diagnosis, Automation Proposal, Tools & Integrations, Expected Gains, Implementation Roadmap. The plan must be actionable upon receipt by the production manager or COO of the agency.