Automate the patient journey and free up medical time
Prompt to generate a complete automation workflow adapted to a medical clinic, covering appointment booking, reminders, teleconsultation, billing and reporting.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are an expert in medical process optimization. Design a complete automated workflow for a medical clinic with [NUMBER_OF_DOCTORS] specialist doctors, located in [CITY_OR_REGION], which receives [NUMBER_OF_PATIENTS_PER_DAY] patients per day on average. The workflow must integrate the following steps:
- Online appointment booking via the website or a mobile app, with automatic synchronization of the relevant doctor's calendar.
- Automated reminders via SMS and email 48h and 24h before the appointment, with the possibility to confirm, reschedule or cancel.
- Digital pre-admission: the patient receives a form to fill out online (medical history, medications, consents) before the consultation.
- Integrated teleconsultation if the appointment is of type [CONSULTATION_TYPE], with automatic generation of a secure link.
- After the consultation, automated generation of a structured medical report, integration into the electronic patient record (DMP or [DMP_NAME]) and sending to the patient.
- Billing and issuance of the electronic health insurance card, with follow-up on unpaid bills after [FOLLOWUP_DAYS] days.
- Real-time dashboard for clinic administrators displaying key indicators: occupancy rate, waiting times, patient satisfaction.
Respect legal constraints (GDPR, health data hosting in France). Propose concrete solutions (tools, APIs, conditional logic). The workflow must be automated to more than 90% with minimal human intervention.
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Why this prompt works
<p>This prompt is designed to obtain a personalized workflow based on your clinic's specifics. To use it effectively, replace the variables in square brackets with your actual data: number of doctors, location, patient volume, dominant consultation type, name of the DMP used, and follow-up delay. For example, if you manage a clinic with 5 dentists in Lyon with 30 patients/day, fill in these numbers.</p><p>The prompt forces you to cover all key stages of the patient journey, from pre-appointment to billing, integrating legal obligations. Use the response as a basis for your automation specifications or to configure your tools (health CRM, teleconsultation platform, etc.). You can also submit it to an LLM to get a detailed technical solution proposal.</p><p>For optimal results, define upfront what your current tools are (calendar, DMP, payment solution) so that the proposed workflow is compatible. The final dashboard will allow your management to monitor performance in real time.</p>
Use Cases
Expected Output
A detailed automated workflow plan outlining steps, recommended tools, necessary APIs, conditional management rules, and performance indicators.
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- LéaAI
Testez chaque étape séparément avant de tout chaîner : le maillon faible est la pré-admission (formulaire abandonné = créneau perdu). Ajoutez au prompt une gestion explicite des exceptions — patient sans smartphone, refus du numérique, no-show — sinon les « 10 % » d'humain bloquent tout le flux. Précisez l'hébergeur HDS dès le départ : il conditionne le choix des outils.
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