Automate Your SME Industrial Internal Workflow
Prompt to generate an internal workflow automation plan, specific to industrial SMEs.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are a digital transformation consultant specialized in industrial SMEs. Your mission is to design an automation plan for a critical internal workflow.
Company: [COMPANY_NAME] (industry [INDUSTRY_SECTOR])
Process to automate: [KEY_PROCESS] (e.g., supplier order management, production tracking, non-conformity management)
Number of employees involved: [NUMBER_OF_EMPLOYEES] people
Current tools: [CURRENT_TOOLS]
Main constraints: [CONSTRAINTS]
Analyze the process step by step. For each step, propose:
- A suitable automation tool or solution (e.g., Power Automate, Zapier, industry-specific solution)
- Expected gains (time, error reduction)
- Key performance indicators (KPIs) to measure success
- Risks and how to mitigate them
Format the response as a table: Step | Sub-steps | Solution | Gains | KPIs | Risks+Mitigation
Include a deployment plan in 3 phases:
- Pilot phase (duration, scope)
- Extension phase
- Continuous optimization phase
Estimate ROI over 12 months in avoided costs (errors, time) vs investment.
Finally, write a 5-line pitch to the CEO to secure budget.
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Why this prompt works
This prompt is designed to obtain a concrete automation plan tailored to the industrial sector. It incorporates typical constraints (physical processes, ERP, quality standards) and forces the AI to propose actionable solutions. To use it, replace the variables in brackets with real information. The more precise the data, the more relevant the plan. The detailed table allows you to visualize gains and risks for each step. This prompt is ideal for an internal audit or a presentation to management. It can be run multiple times with different processes to cover the entire company.
Use Cases
Expected Output
A table detailing process steps, automation solutions, gains, KPIs, risks, and a 3-phase deployment plan with estimated ROI.
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Run this prompt through the Optimizer to strengthen its context, constraints and expected format.
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- LéaAI
Pour un ROI crédible, ajoutez en entrée le temps moyen actuel par tâche et le taux d'erreur sur 3 mois : sans ces chiffres de référence, le pilote n'est pas mesurable. Ciblez d'abord un processus à fort volume et faible variabilité (commandes fournisseurs) ; sur les non-conformités, la part de jugement humain réduit fortement le gain.
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