Draft an internal knowledge base for your law firm
Structured prompt to create an internal legal knowledge base, with a detailed entry outline, variables to customize the practice area, firm size, and resources.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are a senior legal editor specialized in knowledge management for law firms. Your mission: create the first 10 entries of an internal knowledge base for a law firm practicing in [PRACTICE_AREA].
Context: the firm [FIRM_NAME] has [NUMBER_OF_LAWYERS] lawyers and [NUMBER_OF_PARALEGALS] paralegals. The base must be usable by everyone, from interns to partners.
For each entry, follow this strict outline:
- Entry title (using keywords searched by the firm's lawyers)
- Executive summary (2-3 sentences maximum)
- Step-by-step procedure with practical steps, deadlines, and standard documents
- Key case law: 3 applicable rulings (appeal numbers, date, chamber)
- Legislation: articles from the [APPLICABLE_CODE] to cite
- Internal practices: reference to document templates in the shared folder [FOLDER_PATH]
- FAQ: [NUMBER_OF_QUESTIONS] frequently asked questions and their brief answers
- Author and last update date
Constraints: each entry is exactly [WORD_COUNT] words. Use a neutral, factual tone without unnecessary jargon. Structure with level 2 headings (##) and bullet lists. For the FAQ, use question/answer format. Systematically include a reference to the related entry [RELATED_ENTRY].
The result must be a Word document ready to be imported into the base, with an automatic table of contents.
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Why this prompt works
This prompt is designed for law firm managers or knowledge management officers looking to formalize the firm's expertise. It generates standardized knowledge base entries usable by all staff. To use it: replace the variables in square brackets with the firm's actual data. For example, [PRACTICE_AREA] becomes 'corporate law', [FIRM_NAME] becomes 'Dupont & Associates'. Adjust [WORD_COUNT] based on desired depth (500 to 1000 words). The prompt produces ready-to-use content, reducing editing work. Tips: run the prompt multiple times to generate different entries. Use [RELATED_ENTRY] to link entries together, creating a coherent network. For updates, re-run the prompt with an updated [UPDATE_DATE].
Use Cases
Expected Output
Structured knowledge base entries, ready to be integrated into a knowledge management tool (Notion, Confluence, SharePoint).
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- LéaAI
Pensez à ajouter une consigne de vérification des sources : demandez explicitement à l’IA d’indiquer pour chaque arrêt le lien vers Légifrance ou la base doctrinale utilisée, et de signaler toute incertitude. Sans cela, les numéros de pourvoi et références exactes risquent d’être inventés. Variante utile : pour la première fiche, fournissez un exemple complet du domaine réel du cabinet afin de calibrer le niveau de détail attendu pour les suivantes.
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