Claude Prompt for Summarizing a Meeting
Meetings are at the heart of corporate collaboration, but their value is often lost due to a lack of clear and actionable summaries. Between hastily scribbled notes, incomplete minutes, and decisions that fall by the wayside, post-meeting follow-up is a daily challenge for professionals. Claude excels at synthesizing meetings thanks to its ability to structure complex information, identify key points, and prioritize decisions made. Whether you're working from an automatic transcription, handwritten notes, or a transcribed recording, Claude transforms the raw material of your exchanges into a structured, actionable, and shareable document. The AI naturally distinguishes firm decisions from outstanding points, assigns actions to the right people, and rephrases confusing discussions into clear points. This page offers an optimized prompt for obtaining professional meeting summaries in seconds, with variants adapted to your level of requirement and the type of meeting involved.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are an assistant specialized in drafting professional meeting minutes. From the meeting content below, produce a structured summary following this format:
Key Information
- Date, participants, duration, meeting objective
Executive Summary
A paragraph of 3-4 sentences capturing the essence of the meeting.
Decisions Made
Numbered list of each decision with its context in one sentence.
Actions to Take
Table with columns: Action | Owner | Deadline | Priority (high/medium/low)
Outstanding Points
Topics discussed but unresolved, with the next step identified.
Points of Attention
Potential risks or blockers mentioned during the meeting.
Rules:
- Stay factual, do not infer anything that was not said
- Use a professional and concise tone
- If information is missing (date, owner, deadline), indicate [TO BE CONFIRMED]
- Clearly distinguish validated decisions from mere discussions
Meeting Content:
[PASTE THE TRANSCRIPTION, NOTES, OR SUMMARY OF YOUR MEETING HERE]
Personalize this prompt with Léa
Answer 3 questions and Léa tailors the prompt to your situation.
Why this prompt works
This prompt works due to an explicit output structure that guides Claude toward a standardized professional format, eliminating any ambiguity about the expected deliverable. The behavioral rules (factuality, marking of missing information) prevent hallucination and ensure the reliability of the minutes. The division into distinct sections (decisions vs. actions vs. outstanding points) leverages Claude's ability to classify and prioritize information according to precise semantic categories.
Use Cases
Variants
Expected Output
You obtain a complete and structured meeting summary, ready to be shared with participants and stakeholders. The document includes an executive summary for those who want the essentials in 30 seconds, a clear action table with owners and deadlines, and an identification of risks to anticipate blockers.
Frequently Asked Questions
What is the maximum transcription length I can provide to Claude?
Claude can process very long transcriptions, up to several tens of thousands of words in a single conversation. For a one-hour meeting, the transcription typically contains between 8,000 and 12,000 words, which is well within Claude's capabilities. If your transcription is exceptionally long (3+ hour meeting), you can split it into thematic segments and request a partial summary for each segment, followed by a final consolidated summary.
How do I get the best results from handwritten notes rather than a transcription?
Handwritten notes work very well with Claude, even if they are fragmentary. To optimize the output, type up your notes keeping the chronological order and indicate missing context in brackets (e.g., [Q3 budget discussion]). Specify participant names if your notes use initials. If some passages are illegible or uncertain, note this explicitly: Claude will prefer to flag missing information rather than invent incorrect content.
Can Claude summarize a meeting from an audio or video file?
Claude does not directly process audio or video files. You must first transcribe the recording using an automatic transcription tool (such as Whisper, Otter.ai, Microsoft Teams, Google Meet, or Zoom, which all offer built-in transcription). Then paste the text transcript into the prompt. This intermediate step is quick, and the final result remains excellent, as Claude excels at processing and structuring raw text from these tools.
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