Write a professional meeting report for your agency client
Structured prompt for a client meeting report in a communication agency, focused on decisions and concrete actions.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
As a communication consultant, write a professional and actionable client meeting report. Use the following outline:
- Subject: [MEETING_SUBJECT]
- Participants: [PARTICIPANTS] (name, role)
- Key decisions: list of decisions made, related to [CLIENT_OBJECTIVES]
- Actions to take: table with task, responsible, deadline, priority (High/Medium/Low). Include at least one action related to [MONITORED_KPIS]
- Next steps: next meeting on [NEXT_MEETING_DATE] with agenda [AGENDA]
- Appendices: shared documents [DOCUMENT_LINKS]
Be precise: mention budgets, deadlines, deliverables. Use a professional and factual tone. The report must enable immediate follow-up without ambiguity.
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Why this prompt works
This prompt is designed for account managers, project managers or consultants in a communication agency. It generates a report directly usable by the client and internal teams. To use it, replace the variables in square brackets with the real information from your meeting. For example, [MEETING_SUBJECT] could be 'Creative brief for Q3 digital campaign'. The model will produce a document with a clear action table and deadlines, facilitating tracking and validation. Tip: to save time, prepare the variables in advance. Use this prompt right after the meeting to capture fresh decisions. Result: a professional report that strengthens the agency's credibility and streamlines client collaboration.
Use Cases
Expected Output
A structured report with subject, participants, decisions, actions (table with task/responsible/deadline/priority), next steps, and appendices. Length adaptable based on input content.
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- LĂ©aAI
Ajoutez un champ « Questions en suspens » entre les décisions et les actions : cela évite que les points non tranchés soient oubliés en réunion. Pour un envoi au client, transformez le tableau en un récapitulatif par responsable dans l’e-mail d’accompagnement, avec un rappel des échéances. Pensez aussi à formuler chaque décision avec le nom du client qui l’a validée, pour lever toute ambiguïté sur les engagements pris.
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