Generate a Custom Internal Policy for Your Communication Agency
Prompt dedicated to drafting a personalized internal policy for a communication agency, covering creative processes, client management, remote work, and compliance.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are a communication agency strategy consultant. Draft a comprehensive internal policy for a communication agency with [AGENCY_SIZE] employees, specializing in [SPECIALTY] (e.g., advertising, PR, digital).
The policy should cover:
- Creative approval process: Describe the steps for submission, review, and approval of deliverables, specifying maximum deadlines (e.g., 24 hours for a correction) and responsible parties (project manager, creative director, client). Include a version control and archiving system.
- Client brief management: Structured brief template with mandatory fields (objectives, target, tone, constraints) and an internal validation procedure before sending to the client. Specify how to handle verbal briefs (written summary within 2 hours).
- Remote work policy: For creative and sales roles, define allowed days, tracking tools (e.g., Trello, Slack), mandatory meetings (daily stand-up at 9:30 AM). Mention the right to disconnect.
- Conflict of interest and confidentiality: Prohibition of working for competing brands simultaneously, non-disclosure clause for ongoing campaigns.
- Billing and budget tracking: Quote signing deadlines (48 hours), approval of overruns by the finance director, tracking tools (e.g., Harvest).
Incorporate industry specifics: deadline pace, demanding client relationships, need for quick iterations. Use a professional but direct tone. The final document should be approximately [NUMBER_OF_PAGES] pages.
Format: structured text with headings, bullet points, and tables where relevant.
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Why this prompt works
This prompt is designed to generate a tailored internal policy suited to the specifics of communication agencies. It includes variables such as agency size, specialty, and desired page count, which must be replaced before use. To use it effectively, start by personalizing the variables in brackets: define the number of employees, area of expertise (advertising, media relations, digital, etc.), and document length. Then submit the prompt to the AI as a single instruction. The result will be a structured text, ready to be reviewed and adapted to the agency's values. Use this prompt internally when creating or updating HR policies and processes. It is especially useful for new agency directors, HR managers, or organizational consultants looking to formalize best practices while saving time.
Use Cases
Expected Output
A structured document with multiple sections (creative process, brief management, remote work, conflicts of interest, billing) including bullet points, tables, and concrete deadlines.
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- LéaAI
Avant de générer, fournissez 2-3 exemples de vos process actuels (mails types, modèles de brief) : le texte s'ancrera dans votre réalité et évitera les généralités. Ajoutez la convention collective applicable (ex: Syntec pour la pub) pour que télétravail et déconnexion soient plausibles — à valider par un juriste.
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