Generate a Custom Internal Policy for Your Communication Agency
Prompt dedicated to drafting a personalized internal policy for a communication agency, covering creative processes, client management, remote work, and compliance.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are a communication agency strategy consultant. Draft a comprehensive internal policy for a communication agency with [AGENCY_SIZE] employees, specializing in [SPECIALTY] (e.g., advertising, PR, digital).
The policy should cover:
- Creative approval process: Describe the steps for submission, review, and approval of deliverables, specifying maximum deadlines (e.g., 24 hours for a correction) and responsible parties (project manager, creative director, client). Include a version control and archiving system.
- Client brief management: Structured brief template with mandatory fields (objectives, target, tone, constraints) and an internal validation procedure before sending to the client. Specify how to handle verbal briefs (written summary within 2 hours).
- Remote work policy: For creative and sales roles, define allowed days, tracking tools (e.g., Trello, Slack), mandatory meetings (daily stand-up at 9:30 AM). Mention the right to disconnect.
- Conflict of interest and confidentiality: Prohibition of working for competing brands simultaneously, non-disclosure clause for ongoing campaigns.
- Billing and budget tracking: Quote signing deadlines (48 hours), approval of overruns by the finance director, tracking tools (e.g., Harvest).
Incorporate industry specifics: deadline pace, demanding client relationships, need for quick iterations. Use a professional but direct tone. The final document should be approximately [NUMBER_OF_PAGES] pages.
Format: structured text with headings, bullet points, and tables where relevant.
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Why this prompt works
<p>This prompt is designed to generate a tailored internal policy suited to the specifics of communication agencies. It includes variables such as <strong>agency size</strong>, <strong>specialty</strong>, and <strong>desired page count</strong>, which must be replaced before use.</p><p>To use it effectively, start by personalizing the variables in brackets: define the number of employees, area of expertise (advertising, media relations, digital, etc.), and document length. Then submit the prompt to the AI as a single instruction. The result will be a structured text, ready to be reviewed and adapted to the agency's values.</p><p>Use this prompt internally when creating or updating HR policies and processes. It is especially useful for <strong>new agency directors</strong>, <strong>HR managers</strong>, or <strong>organizational consultants</strong> looking to formalize best practices while saving time.</p>
Use Cases
Expected Output
A structured document with multiple sections (creative process, brief management, remote work, conflicts of interest, billing) including bullet points, tables, and concrete deadlines.
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