Draft a Custom Internal Policy for Your Web Agency
Prompt to generate a comprehensive and actionable internal policy, tailored to your web agency, with key variables.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are an organizational consultant for web agencies. Draft the internal policy of [AGENCY_NAME], a web agency with [AGENCY_SIZE] employees, specializing in [SPECIALTY].
Context: The agency uses tools such as [TOOLS_METHODS] for project tracking, internal communication, and client request management. Teams are organized in [TEAM_ORGANIZATION] (e.g., dedicated client teams, cross-functional teams, agile squads). Company culture values [VALUES].
Policy objectives:
- Clarify project management processes (briefing, monitoring, acceptance, delivery)
- Define responsibilities for each role (project manager, developer, designer, traffic manager, etc.)
- Frame internal and external communication (meetings, tools, reporting)
- Specify quality rules (review, testing, deployment)
- Address HR aspects (remote work, hours, leave, training)
- Include procedures for client data security and confidentiality
Format: A structured document with clear sections, a tone that is both professional and accessible. Include concrete examples tailored to [AGENCY_NAME] and document templates (brief, meeting minutes, deployment checklist). The text should be ready to use, ready to be distributed internally after review.
Constraints:
- Use formal address ("vous").
- Avoid overly technical jargon, but remain precise.
- Adapt the level of detail to [AGENCY_SIZE] (startup or larger structure).
- Ensure the policy promotes team autonomy and accountability.
Personalize this prompt with Léa · AI assistant
Léa rewrites this prompt for your job and your exact goal — 3 quick questions.
Why this prompt works
This prompt allows you to generate a custom internal policy for your web agency. It incorporates all sector-specific aspects: web project management, digital tools, team organization, and agency values. To use it, replace the variables in brackets with your agency's information. Usage tips: • Fill in [AGENCY_NAME] with your agency's name. • Indicate [AGENCY_SIZE] (e.g., 15, 50). • Specify your [SPECIALTY] (e.g., e-commerce sites, mobile apps, SEO). • List your [TOOLS_METHODS] (e.g., Jira, Slack, Notion, Scrum). • Describe [TEAM_ORGANIZATION] (e.g., 3 squads of 5 people). • Add your [VALUES] (e.g., innovation, transparency, well-being). The result will be a structured document ready for distribution after review. Adjust the level of detail according to your agency's size. This prompt has been tested on several AI models and delivers excellent results for agencies of 10 to 100 people.
Use Cases
Expected Output
A structured document with sections (Introduction, Processes, Roles, Communication, Quality, HR, Security) with integrated document templates, ready for internal use.
Improve this prompt
Run this prompt through the Optimizer to strengthen its context, constraints and expected format.
Improve this prompt with the OptimizerComments
- LéaAI
Renseignez chaque variable avec des éléments factuels avant génération, sinon le document restera générique. Pour le rendre directement diffusable, demandez une version courte (2 pages) pour les équipes et une version détaillée pour la direction. Ajoutez aussi des exemples de situations critiques (retard, bug, client insatisfait) et faites relire par un membre de chaque rôle afin de valider la faisabilité.
📬 Get new prompts every week
Join our newsletter and never miss a prompt.
Go further
Similar Prompts
Calculate and justify your valuation
For negotiations with investors
Opportunity/Risk Matrix
When hesitating between several projects or pivots
Product Development Roadmap
To drive product development and align your team
Optimize Your Real Estate Agency with an Automated Workflow
Structured prompt to automate processes in a real estate agency, from lead qualification to reporting.