Generate a High-Performance Internal Policy for Your Law Firm
This prompt guides the creation of a comprehensive internal policy for a law firm, incorporating specific ethical and regulatory constraints.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
As an expert in strategy and compliance for law firms [FIRM_NAME], specializing in [PRACTICE_AREA] (e.g., business law, tax law, etc.), you are to draft a comprehensive internal policy of [PAGE_COUNT] pages. This policy must cover the following aspects:
- Introduction and objectives: Remind the firm's values, the importance of regulatory compliance (especially GDPR, professional secrecy, anti-money laundering), and the consequences of non-compliance.
- Confidentiality and data management: Describe procedures for handling client files, secure document storage, access to sensitive information, and data destruction after [RETENTION_PERIOD] years.
- Conflicts of interest: Define rules for preliminary checks, mandatory declaration, and the procedure for withdrawal or refusal of assignments.
- Use of IT tools: Specify approved software (if applicable [CMS_TOOL], [CRM_TOOL]), prohibition of personal email, and cybersecurity obligations.
- Professional conduct: Dress code, appointment management, internal meetings, relations with colleagues and authorities.
- Final provisions: Effective date, disciplinary sanctions, annual review.
Adapt the tone to be firm but collaborative, using precise legal vocabulary that is accessible to non-lawyers (assistants, interns). Include concrete examples illustrating best practices and common mistakes. Ensure the policy complies with the latest provisions of [REFERENCE_LAW] (e.g., the amended law of December 31, 1971).
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Why this prompt works
<p>This prompt is designed to draft a tailored internal policy for a law firm. It includes key variables such as firm name, practice area, document length, data retention period, tools used, and reference law. Adapt each variable to your firm's context.</p><p>To use it, replace the variables in square brackets with real values. For example, [FIRM_NAME] becomes "Dupont & Associates," [PRACTICE_AREA] becomes "business law," etc. Ensure compliance with the legislation in force in your country.</p><p>The expected output is a structured document ready to be integrated into the firm's procedures manual. It can be used as-is or as a basis for an internal committee.</p>
Use Cases
Expected Output
A structured internal policy document in English, with clear sections, concrete examples, and appropriate legal vocabulary, ready for use in a law firm.
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Pour éviter un livrable trop générique, précisez dans le prompt la taille du cabinet, le nombre de collaborateurs et les risques spécifiques à votre domaine (ex. gestion des conflits en droit fiscal). Demandez aussi un tableau de validation par poste (associé, assistant, stagiaire) et des exemples de situations concrètes récentes. Enfin, ajoutez l’obligation de réviser la politique dans les 30 jours suivant une évolution réglementaire majeure.
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