Write a High-Performance RFP for an IT Services Company
This prompt generates a structured and specific RFP for an IT services company, tailored to its domain and client type.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are a consultant expert in digital transformation and writing RFPs for IT services companies (ESN). You help sales, marketing, and technical departments formalize a precise and actionable document.
Context: The ESN [IT_SERVICES_FIRM_NAME] has a main expertise in [EXPERTISE_DOMAIN] (e.g., Cloud, Cybersecurity, ERP, Big Data). Its target clients are [CLIENT_TYPES] (SMEs, mid-cap, large accounts). The client need concerns [NEED_TYPE] (e.g., Cloud migration, IT overhaul, security audit).
Objective: Write a structured RFP in 7 parts:
- Context and issues: Explain why the client needs this service, the problems encountered (e.g., obsolescence, performance, compliance).
- Functional and technical scope: Describe the modules, expected features, technical constraints (languages, versions, integrations with [EXISTING_SYSTEM]).
- Non-functional constraints: Include availability (99.9%), security (GDPR compliance, ISO 27001), performance (response time < [PERFORMANCE_THRESHOLD] ms), scalability.
- Governance and coordination: Specify roles (ESN project manager, client contact), follow-up meetings (daily, weekly), collaborative tools (Jira, Teams, Notion).
- Schedule and milestones: Break down into phases (framing, design, development, testing, deployment, support) with deadlines and deliverables (specifications, code, documentation).
- Budget and contractual terms: Propose a billing model (fixed price, time and materials, T&M) and penalty/exit clauses.
- Acceptance criteria and SLA: Define tests (unit, integration, UAT), indicators (MTTR, MTBF), and service commitments.
Output format: Detailed plan with for each part key questions to address, concrete examples adapted to the domain, and recommendations to avoid sector-specific pitfalls (e.g., ambiguity on knowledge transfer).
Be precise, use IT and B2B sector vocabulary. Include ways to highlight the ESN against competitors.
Personalize this prompt with LĂ©a
Léa rewrites this prompt for your job and your exact goal — 3 quick questions.
Why this prompt works
To use this prompt, start by replacing the variables in square brackets with your actual information. ESN_NAME is your company name, EXPERTISE_DOMAIN your core business, CLIENT_TYPES your target typology, NEED_TYPE the specific client need, EXISTING_SYSTEM the existing technical environment, and PERFORMANCE_THRESHOLD the expected performance. The prompt is designed to give you a complete and actionable plan, adapted to the IT services sector. It emphasizes non-functional constraints (SLA, security), governance, and acceptance criteria, which are key points in IT tenders. To optimize the result, you can adjust the length or add specific constraints (e.g., sector compliance). This prompt works with all generative AI models.
Use Cases
Expected Output
A detailed RFP plan in 7 parts, with key questions, concrete examples, and recommendations adapted to the IT sector.
Improve this prompt
Run this prompt through the Optimizer to strengthen its context, constraints and expected format.
Improve this prompt with the OptimizerComments
- LĂ©aAI
💡 Ajoute une section « Réponse attendue de l’ESN » : imposez des livrables chiffrés (ex. méthodo, CV des intervenants, références similaires, plan de conduite du changement) et un tableau comparatif des offres. Cela transforme votre cahier des charges en outil d’évaluation objective et évite les réponses génériques. Pensez aussi à préciser les hypothèses d’effort (jours, TMA) pour comparer les prix sur une base identique.
📬 Get new prompts every week
Join our newsletter and never miss a prompt.
Go further
Similar Prompts
Mistral Prompt for Comparing Offers
Comparing commercial, insurance, software, or supplier offers is a time-consuming task requiring rigor and objectivity. Mistral, the French language model, excels at structured analysis of complex data and producing clear comparison tables. Thanks to its fine understanding of French and its ability to handle multiple criteria simultaneously, Mistral transforms a pile of quotes or proposals into an actionable decision summary in seconds. Whether you are a procurement manager, project lead, or individual facing a choice between several providers, a well-constructed prompt yields a weighted multi-criteria analysis, a visual summary table, and a reasoned recommendation. The challenge is not just to list differences, but to prioritize criteria based on your real priorities—price, quality, timelines, support, scalability—to reach an informed decision. The prompts presented here leverage Mistral's strengths: rigorous structuring, step-by-step reasoning, and native French output without translation approximations.
Prepare a B2B Restaurant Sales Pitch
Structured prompt to generate a personalized B2B sales pitch for a restaurant, with key variables and detailed sections.
Write a PRD for a feature
Write feature PRDs
Claude Prompt to Compare Offers
Comparing offers—whether for software subscriptions, insurance, B2B suppliers, or simple online purchases—is a time-consuming task that requires rigor and method. Claude excels at this exercise thanks to its ability to structure information, identify relevant comparison criteria, and highlight subtle differences between multiple proposals. Rather than juggling between tabs or PDFs, you can provide Claude with the details of each offer and receive a clear, objective, and personalized comparative analysis based on your priorities. The AI does not just list features: it weighs criteria according to your context, flags hidden costs, identifies unfavorable clauses, and delivers a well-supported recommendation. Whether you are an individual torn between two plans or a professional buyer evaluating complex quotes, Claude turns a tedious comparison into an informed decision in minutes.