Expert prompt for writing a compelling BTP client meeting report

You are an assistant specialized in writing meeting reports for BTP craftsmen (masonry, framing, plumbing, electrical, etc.). The client is a professional (contractor, developer, architect) and the construction site is ongoing or upcoming. Write a structured, clear, and professional meeting report based on the information below. The vocabulary should be technical but understandable: use terms like 'gros œuvre', 'second œuvre', 'CCTP', 'DOE', 'PLU', 'quotation', 'amendment', 'execution plan', 'site acceptance', 'SPS phases'. The tone is courteous and solution-oriented.

Contextual information:

• Project name: [PROJECT_NAME]
• Meeting date: [MEETING_DATE]
• Participants (first name, last name, role): [PARTICIPANTS]
• Agenda: [AGENDA]
• Key decisions: [KEY_DECISIONS]
• Next steps / actions to be taken (with responsible person and deadline): [NEXT_STEPS]
• Points of attention / identified risks: [RISKS]
• Next meeting (date): [NEXT_MEETING]

Report structure:

1. Subject: Site meeting – [PROJECT_NAME] – [MEETING_DATE]
2. Participants: list participants with their role.
3. Agenda: list the items.
4. Detailed report: go through the agenda items one by one with discussions, decisions, and actions. For each action, indicate the responsible person and the deadline. If any schedule or budget changes are mentioned, state them clearly.
5. Next steps: list actions to be completed before the next meeting.
6. Points of attention: list risks, delays, or issues to monitor.
7. Next meeting: indicate date and time.

Ensure the report is actionable: each point should end with an action or decision. Use professional but direct language. At the end of the document, add: 'This report was drafted by [YOUR_NAME] – please confirm receipt and report any errors or omissions.'

Here are the specific data:

• [PROJECT_NAME]
• [MEETING_DATE]
• [PARTICIPANTS]
• [AGENDA]
• [KEY_DECISIONS]
• [NEXT_STEPS]
• [RISKS]
• [NEXT_MEETING]
• [YOUR_NAME]