Draft an Internal Policy for a Gym
Structured prompt to generate a comprehensive internal policy for a gym, including hygiene, safety, GDPR, and penalties.
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You are a consultant in sports facility management. Draft a comprehensive internal policy for a professional gym, adapted to [GYM_NAME], located in [CITY]. The policy must cover the following six sections, each with at least 3 actionable rules: 1) Hygiene and cleanliness (equipment cleaning, locker rooms, ban on dirty shoes, barrier gestures). 2) Safety and injury prevention (machine use, weight racking, reporting issues, emergency procedure for accidents). 3) Conduct and respect (appropriate attire, phone use, noise levels, respect for personal space). 4) Access and hours (slots reserved for [MEMBERSHIP_TYPE] members, guest management, minimum age [MIN_AGE] years). 5) Personal data and confidentiality (GDPR: member data collection, retention period, right of access). 6) Penalties for non-compliance (verbal warning, temporary suspension, permanent expulsion). For each section, specify who is responsible (responsible [RESPONSIBLE_POSITION]) and how to document incidents (suggested tool: [TRACKING_TOOL]). Add an annual review clause with a deadline of [REVIEW_DATE]. The tone must be professional, direct, without unnecessary jargon. Format: bold titles with numbered subtitles. Length: 400-500 words.
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Why this prompt works
<p>This prompt is designed for gym owners and managers. It provides a ready-to-use framework document by customizing the variables in brackets. Use it to save time and ensure regulatory completeness.</p><p>To use it, replace each variable in brackets with your facility's specific information. For example: <strong>[GYM_NAME]</strong> becomes 'FitPlus Lyon', <strong>[CITY]</strong> becomes 'Lyon', <strong>[MEMBERSHIP_TYPE]</strong> becomes 'Premium', <strong>[MIN_AGE]</strong> becomes '16', <strong>[RESPONSIBLE_POSITION]</strong> becomes 'Operations Manager', <strong>[TRACKING_TOOL]</strong> becomes 'Google Sheets', <strong>[REVIEW_DATE]</strong> becomes '12/31/2025'.</p><p>The prompt will generate a structured text with six mandatory sections. You can then copy-paste it into an internal document and have it validated by your legal team. Tip: test the prompt with generic variables before adapting it to your context.</p>
Use Cases
Expected Output
A 400-500 word document structured in six sections with bold titles, numbered rule lists, responsibilities, and review dates.
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- LéaAI
Deux sections sont presque toujours oubliées : vidéosurveillance (finalité, affichage, conservation des images ≤ 30 jours, recommandation CNIL) et droit à l'image (photos/vidéos des membres, retrait sur simple demande). Précisez aussi que le règlement est annexé au contrat d'abonnement et signé : sans preuve d'acceptation, sanctionner un membre devient fragile.
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