Draft an impactful internal policy for your tech startup
Structured prompt to draft a complete internal policy tailored to a tech startup, covering hours, remote work, compensation, time off, security, and code of conduct.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Write a comprehensive internal policy for a hyper-growth tech startup. The company has [NUMBER_OF_EMPLOYEES] employees, mostly engineers and salespeople, spread across [HEADQUARTERS_CITY] and [BRANCH_CITY]. The culture is "[COMPANY_CULTURE]" (e.g., lean agile, remote-first, fully in-office).
Topics to cover:
- Working hours and flexibility (specify if flexible hours or core hours, remote work policy [NUMBER_OF_REMOTE_DAYS] days/week, with [EQUIPMENT_BUDGET] € equipment budget).
- Time off and absences: RTT days, paid leave, special leave (marriage, birth), sick leave, leave donation. Specify the [HOLIDAY_REFERENCE_PERIOD] (calendar year or hire date).
- Tool usage: Slack, Notion, GitHub. Security policy: passwords, [2FA_TOOL], prohibition on sharing [CONFIDENTIAL_INFORMATION].
- Compensation and benefits: salary review process (frequency: [REVIEW_FREQUENCY]), merit increases, bonus based on [SALES_OBJECTIVES] for the sales team, possible stock options.
- Behavior and code of conduct: respect charter, conflict management (reporting procedure via [REPORTING_TOOL]), zero tolerance for harassment.
- HR processes: recruitment (max response time [RECRUITMENT_DEADLINE] days), probation period renewable [NUMBER_OF_RENEWALS] times, exit interview.
Format: a 3 to 5 page document, professional yet accessible tone, with concrete examples. Include an introductory paragraph explaining our mission "[MISSION_COMPANY]" and values "[VALUES]". Mention the policy will be communicated via [COMMUNICATION_TOOL] (e.g., Notion, Google Drive, Confluence). Specify the effective date [EFFECTIVE_DATE] and required employee signature.
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Why this prompt works
This prompt is designed for founders, HR, or managers of tech startups who want to formalize their internal rules without starting from scratch. By customizing the variables in brackets, you get a coherent, ready-to-use document. Use it during a growth phase when headcount exceeds 15-20 people and tensions start to arise around remote work, hours, or time off. The prompt forces you to consider often overlooked aspects like equipment budget, reporting process, or distinct goals for sales. For optimal results, involve your team: share the generated version, collect feedback via a survey (e.g., Tally or Notion), then iterate. You can also use this prompt as a basis for specific policies (e.g., remote work policy only).
Use Cases
Expected Output
A structured 3 to 5 page document in English, with clear sections (hours, remote work, time off, tools, compensation, behavior), concrete examples, and an introduction aligned with the company's mission.
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- LéaAI
Ajoutez à la fin un sommaire cliquable ou des sections numérotées (1.1, 1.2…) pour que les employés retrouvent vite une règle. Pensez aussi à créer une version FAQ de 10 questions max pour l’onboarding : ça évite les sollicitations RH répétées et force à clarifier les points de friction (télétravail, review salariale).
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