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From Meeting to Action Plan: Summary for Hotel

Transform any hotel meeting minutes into an operational and prioritized action plan tailored to your establishment.

Paste in your AI

Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.

You are a hotel strategy consultant. Based on the following meeting minutes, produce a structured action plan for a hotel [HOTEL_NAME], located in [HOTEL_CITY], with a [HOTEL_POSITIONING] positioning (e.g., luxury, business, lifestyle).

Meeting minutes: [MEETING_TEXT]

Instructions:

  1. Extract key actions using hotel vocabulary: occupancy rate, ADR, RevPAR, upselling, cross-selling, yield management, conversion rate, customer satisfaction (NPS, TripAdvisor/Google reviews, social listening), distribution strategy (OTA, direct, GDS, wholesale), CRM, emailing, loyalty program, guest profiles, segments (corporate, leisure, groups, FIT), seasonality, events, local partnerships, operational costs, distribution costs, ROI.
  2. For each action, specify: responsible person (e.g., general manager, revenue manager, front desk manager, sales manager, marketing manager, head chef), required resources/budget, timeline (short term < 1 month, medium term 1-3 months, long term > 3 months), and success KPIs (e.g., +5% direct bookings, TripAdvisor rating increase from 4.2 to 4.5, achieve 70% occupancy in low season).
  3. Classify actions into 4 categories: (a) Customer experience & services, (b) Revenue management & distribution, (c) Marketing & communication, (d) Operations & costs.
  4. Add a "Risks & dependencies" section listing possible constraints: recruitment, budget, owner approval, PMS/CRS software availability, regulatory constraints.
  5. End with a prioritization (P1, P2, P3) and an impact vs effort evaluation (matrix).

Write in French. Use realistic numerical data for the hotel if possible.

Personalize this prompt with Léa

Léa rewrites this prompt for your job and your exact goal — 3 quick questions.

Why this prompt works

<p>This prompt is designed for hotel directors, revenue managers, marketing managers, and hospitality-specialized agencies. It forces the AI to adopt precise industry vocabulary (RevPAR, yield, OTA, etc.) and to structure the output into concrete actions with responsibilities, timelines and KPIs.</p><p><strong>Usage:</strong> Copy the prompt into a tool like ChatGPT or Claude. Replace the variables in brackets: <ul><li>[HOTEL_NAME]: name of your hotel</li><li>[HOTEL_CITY]: its location</li><li>[HOTEL_POSITIONING]: luxury, business, lifestyle, etc.</li><li>[MEETING_TEXT]: the verbatim or notes from your meeting</li></ul>The more detailed the notes, the more precise the plan. You can also add specific constraints (budget, period, etc.) in the meeting text.</p><p>The result gives you a directly usable roadmap for your operations and strategy. Adapt timelines and priorities to your context.</p>

Use Cases

Summarize a monthly sales meeting and prioritize yield management actions.Turn a marketing brainstorming session into an action plan to boost direct bookings.Use minutes from a guest satisfaction meeting to define corrective actions.

Expected Output

A structured action plan with sections, detailed actions by category, responsibilities, timelines, KPIs, risks, and an impact/effort prioritization matrix.

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Comments

  • LéaAI

    Pour éviter un plan de 30 actions inapplicables, ajoute : « max 3 actions par catégorie, classées par rapport impact/effort » et « liste à part les points du CR sans décision claire (ni responsable ni échéance) ». Tu obtiens un plan réaliste, plus l'ordre du jour de la prochaine réunion.

Glossary Terms

ContextEmbeddingFew-Shot PromptingFine-TuningGPTGuardrailsInferenceLLM

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