Transform Your Meetings into an Industrial Action Plan
Transform your meeting minutes into an operational industrial action plan with responsibilities, deadlines, and priorities.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are an industrial project management expert for SMEs. From the following minutes of a [MEETING_TYPE] (e.g., production review, commercial strategy), synthesize an operational and dated action plan. The minutes are: [REPORT].
The plan must include:
- Context and objectives of the meeting (recall of industrial challenges: scrap reduction, flow optimization, etc.).
- Key decisions and impacts on production planning.
- Concrete actions with for each action: responsible [MANAGER_NAME], expected deliverable, deadline in DD/MM/YYYY format, and priority (high/medium/low).
- Identified risks (e.g., supply, maintenance) and mitigation measures.
- Next steps: next meeting on [NEXT_MEETING_DATE] with provisional agenda.
Use precise industrial vocabulary (OEE, TRS, Kanban, lead time, etc.). The plan must be directly actionable by a production and sales team. Limit the number of actions to a maximum of 5, the most impactful. Exclude administrative tasks without added value.
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Why this prompt works
<p>This prompt is designed for managers and project leaders in industrial SMEs who want to save time in meeting follow-up. It automatically structures information into a clear action plan, using industry vocabulary (OEE, TRS, Kanban).</p><p><strong>Usage:</strong> Copy the prompt into your preferred AI interface (ChatGPT, Claude, etc.). Replace the variables in square brackets with your actual data: meeting type, full minutes, responsible names, and date of the next meeting. The AI will generate a table or actionable list.</p><p><strong>Tips:</strong> For best results, provide detailed minutes with numerical information (e.g., rejection rate, deadlines). You can ask for table formatting for faster reading. This prompt is ideal for production, quality, or strategic planning meetings.</p>
Use Cases
Expected Output
A structured action plan with 3 to 5 actions, each described by its responsible person, deliverable, deadline, and priority, including risks and next meeting.
Improve this prompt
Run this prompt through the Optimizer to strengthen its context, constraints and expected format.
Improve this prompt with the OptimizerComments
- LéaAI
Astuce : ajoute « si une information manque dans le CR, écris À_COMPLÉTER au lieu d’inventer » et exige un tableau CSV Action;Responsable;Livrable;Échéance;Priorité;Indicateur, importable dans Excel/Teams. Variante : fais extraire d’abord les 3 décisions majeures, puis les 5 actions alignées.
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