Perplexity Prompt to Summarize a Meeting

Professional meetings generate a considerable amount of information: decisions made, actions to take, sticking points, assigned responsibilities. Yet most meeting minutes are either too long and unusable, or too short and incomplete. Perplexity, with its structuring and textual analysis capabilities, turns your raw meeting notes into clear, actionable, and professional summaries. Whether starting from an automatic transcription, transcribed handwritten notes, or a voice recording converted to text, the AI organizes information into a logical structure: context, points discussed, decisions, actions with owners and deadlines. The result is a document ready to share with all participants and stakeholders, eliminating the tedious formatting work while ensuring no critical information is lost. This approach is particularly effective for project meetings, steering committees, weekly team check-ins, and brainstorming sessions.

The prompt

Perplexity

You are an assistant specialized in writing professional meeting minutes. From the following meeting notes, produce a structured and actionable summary.

[PASTE YOUR MEETING NOTES HERE]

Structure your summary as follows:

Key information: Date, participants, meeting objective
Executive summary: 3-5 lines summarizing the main conclusions
Topics discussed: For each subject discussed, summarize the discussion in 2-3 sentences maximum
Decisions made: Numbered list of each decision with its context
Action plan: Table with columns Action | Owner | Deadline | Priority (high/medium/low)
Pending points: Unresolved questions requiring follow-up
Next meeting: Date and topics to cover

Rules:

Use a professional and neutral tone
Favor actionable wording (action verbs)
Eliminate digressions and keep only useful information
If information is missing (date, owner), flag it with [TO BE CONFIRMED]

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Answer 3 questions and Léa tailors the prompt to your situation.

Why it works

This prompt works because it imposes a rigid 7-section structure that forces the AI to categorize each piece of information in the right place, avoiding unworkable narrative summaries. Using a table for the action plan with explicit columns guarantees a directly actionable format. The formatting rules at the end act as safeguards that maintain the quality and consistency of the output document.

Expected result

You get a professional meeting report structured into 7 clearly delineated sections, with an executive summary of a few lines for busy readers and a detailed action table with owners and deadlines. The document is ready to be sent by email or integrated into your project management tool without major edits.

Variants by level

FAQ

How should I prepare my meeting notes before submitting them to Perplexity?

No need for perfect notes: bullet points, telegraphic sentences, or even raw transcriptions work. The key is to include participant names, topics discussed, and decisions mentioned. If you use an automatic transcription tool (Otter, Whisper, Teams), paste the transcription directly. Perplexity will extract relevant information even from poorly structured text. Tip: Write down speakers' names at the start of each intervention so the AI can correctly assign actions.

Can Perplexity handle long meetings with many participants?

Yes, Perplexity handles long meetings effectively. For meetings over an hour with many participants, break your notes into thematic blocks before submitting, or specify priority topics in the prompt. If the transcription is very large, you can request a preliminary condensation pass before the final structuring. Also specify the number of participants and their roles for more precise action assignment.

How can I adapt the summary to the format used in my company?

Add an example of your company's typical meeting report at the start of the prompt, or specify mandatory sections in your organization. You can also include instructions like "Use the DACI (Driver, Approver, Contributors, Informed) format for decisions" or "Add an RGPD compliance section if personal data is mentioned." If your company uses project codes or specific references, mention them in the context so Perplexity naturally integrates them into the summary.

How to use this prompt

Copy the prompt with the button above.
Paste it into ChatGPT, Claude or your favorite AI assistant.
Replace the bracketed variables with your details, then refine the result.

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