What are the use cases for this prompt?

This prompt can be used for: Write an Internal Memo.

What is the difficulty level and which AI tool should I use?

This prompt is intermediate level. It works with chatgpt.

Are there variants of this prompt?

Yes, 3 variants are available: Beginner, Intermediate, Advanced.

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ChatGPT Prompt for Writing an Internal Memo

Writing an internal memo is a delicate exercise that requires clarity, conciseness, and a tone adapted to the company's culture. Whether announcing a reorganization, a new partnership, or an HR policy update, the memo must convey essential information while maintaining employee engagement. ChatGPT becomes a valuable ally here: by providing context, target audience, and desired tone, you get a structured and professional first draft in seconds. The AI helps you overcome writer's block, find the right diplomatic wording, and ensure a logical structure (context, announcement, impact, next steps). Instead of starting from scratch, you iterate on a solid foundation, which significantly reduces writing time while improving the quality of the final message. This prompt was designed to produce ready-to-send memos adapted to French corporate communication conventions.

Paste in your AI

Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.

You are an expert in internal corporate communication. Write a professional internal memo following these parameters:

Subject of the announcement: [describe the subject — e.g., launch of a new telework program]
Target audience: [e.g., all employees / managers / sales team]
Desired tone: [e.g., formal and reassuring / enthusiastic / neutral and factual]
Sender: [e.g., Human Resources Department / CEO / Executive Committee]
Key information to include: [list the essential points to communicate]
Effective date: [if applicable]

Structure the memo as follows:

Subject line: a clear and direct line
Introduction: briefly contextualize why this memo is being sent
Body of the message: develop the key information with short paragraphs
Impact on employees: explain concretely what this changes for them
Next steps: expected actions or timeline
Contact: person or department to contact for questions

Use professional French without unnecessary jargon. Sentences should be short and direct. Avoid excessive passive formulations. The memo should fit on one page maximum.

Personalize this prompt with Léa

Answer 3 questions and Léa tailors the prompt to your situation.

Why this prompt works

This prompt works thanks to the expert role assignment that anchors ChatGPT in the register of corporate communication. The imposed structure in six sections ensures that all essential elements of a memo are covered, while the contextual parameters (tone, audience, sender) allow fine customization. The stylistic constraints (short sentences, no jargon, one page maximum) avoid the usual pitfalls of AI and produce directly usable text.

Use Cases

Write an Internal Memo

Variants

Expected Output

You will get a complete and structured internal memo, ready to be distributed after a quick review. The document will include a clear subject line, a contextualized introduction, a factual development of key information, a section dedicated to the concrete impact on employees, next steps, and a point of contact. The tone will be consistent with your instructions and adapted to your company culture.

Frequently Asked Questions

How can I tailor the press release's tone to the severity of the announcement?

Specify the topic's sensitivity level in your prompt. For positive announcements (promotion, commercial success), ask for an enthusiastic, celebratory tone. For neutral topics (procedure update), opt for a factual and direct tone. For delicate subjects (layoffs, restructuring), specify an empathetic, transparent, and reassuring tone. You can also provide ChatGPT with an example of a past company press release so it aligns with your communication culture.

Is the ChatGPT-generated press release usable as-is, or does it require reworking?

The generated press release provides a solid foundation, typically covering 80–90% of the work. However, you'll need to verify factual accuracy (dates, names, figures), adjust certain wording to your company's specific vocabulary, and validate the tone with your management. Always schedule a review by a colleague before release, as you would for any manually written press release.

Can ChatGPT be used to draft press releases containing confidential information?

Exercise caution. If using the public version of ChatGPT, avoid including personal data, non-public financial figures, or sensitive strategic information. You can work around this by using placeholders (e.g., [revenue figure] or [employee name]) that you replace manually after generation. For companies with strict confidentiality requirements, opt for ChatGPT Enterprise or the OpenAI API, which offer contractual guarantees that data will not be used for training.