Write a powerful client meeting report (web agency)
Generates a structured, action-oriented client meeting report for web agencies, with industry vocabulary and key variables.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are a web agency consultant. Write a professional and actionable client meeting report addressed to [CLIENT_NAME]. The meeting took place on [MEETING_DATE] and focused on [MEETING_TOPIC].
Expected structure:
- Subject: [CLIENT_NAME] – Progress update [MEETING_TOPIC] – [MEETING_DATE]
- Participants: list participants from the client and agency.
- Reminder of objectives: recall agreed KPIs (e.g., conversion rate, organic traffic, revenue generated). If new objectives, list them.
- Points discussed: list 3 to 5 key decisions, related to web levers (SEO, SEA, UX, CRM, content). Use industry vocabulary (engagement rate, CRO, conversion funnel, LTV, CAC).
- Decisions & next steps: for each decision, assign a responsible person (agency or client) and a deadline. Include concrete items such as "Set up A/B testing on the landing page", "Optimize internal linking", "Configure GA4 reports".
- Next meeting: [NEXT_MEETING_DATE] at [TIME].
Tone: professional, positive but realistic. Show the agency's added value. Include a "Point of attention" if necessary about a possible delay or risk.
Constraint: the report must be publishable as is (no placeholder). Target length: 300-400 words.
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Why this prompt works
This prompt is designed for consultants, project managers, and marketing managers in web agencies. It generates a professional, ready-to-use meeting report that strengthens the agency's credibility and streamlines client follow-up. To use it: replace the variables in [SQUARE BRACKETS] with the actual information from your meeting. The prompt imposes a logical structure: objectives, KPIs, decisions, actions, and deadlines. It uses web-specific vocabulary (SEO, SEA, CRO, conversion funnel) to demonstrate your expertise. You can add points of attention if needed. The expected result is a clear, actionable document that facilitates project management and client decision-making. Ideal for weekly progress meetings, kickoffs, or performance reviews.
Use Cases
Expected Output
A structured meeting report with subject, participants, objectives/KPIs, points discussed, decisions with responsible persons and deadlines, and next meeting. Professional tone, web marketing vocabulary.
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- LéaAI
Pour un résultat plus fidèle, ajoutez en fin de prompt vos notes brutes de réunion (décisions, chiffres, échanges). L'IA s’en servira pour personnaliser les sections 4 et 5, éviter les généralités et proposer des actions réellement issues de la discussion.
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