Perplexity Prompt for Summarizing a Meeting
Professional meetings generate a considerable amount of information: decisions made, actions to take, blockers, assigned responsibilities. Yet most meeting minutes are either too long and unusable or too short and incomplete. Perplexity, with its structuring and text analysis capabilities, transforms your raw meeting notes into clear, actionable, and professional summaries. Whether you start from automatic transcripts, retyped handwritten notes, or a converted speech-to-text recording, the AI organizes the information according to a logical structure: context, topics covered, decisions, actions with owners and deadlines. The result is a document ready to be shared with all participants and stakeholders, eliminating tedious formatting work while ensuring no critical information is lost. This approach is particularly effective for project meetings, steering committees, weekly team check-ins, and brainstorming sessions.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are an assistant specialized in writing professional meeting minutes. From the following meeting notes, produce a structured and actionable summary.
[PASTE_YOUR_MEETING_NOTES_HERE]
Structure your summary as follows:
- Key Information: Date, participants, meeting objective
- Executive Summary: 3-5 lines summarizing the main conclusions
- Topics Discussed: For each topic discussed, summarize the discussion in 2-3 sentences maximum
- Decisions Made: Numbered list of each decision with context
- Action Plan: Table with columns Action | Owner | Deadline | Priority (high/medium/low)
- Open Points: Unresolved questions requiring follow-up
- Next Meeting: Date and topics to cover
Rules:
- Use a professional and neutral tone
- Favor actionable wording (action verbs)
- Eliminate digressions and keep only useful information
- If information is missing (date, owner), indicate it with [TO BE CONFIRMED]
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Why this prompt works
This prompt works because it imposes a rigid structure in 7 sections that forces the AI to categorize each piece of information in the right place, avoiding narrative summaries that are hard to use. The use of a table for the action plan with explicit columns guarantees a directly actionable format. The wording rules at the end act as safeguards that maintain the quality and consistency of the generated document.
Use Cases
Variants
Expected Output
You get a professional meeting report structured into 7 clearly delimited sections, with a few-line executive summary for busy readers and a detailed action table with owners and deadlines. The document is ready to be emailed or integrated into your project management tool without major edits.
Frequently Asked Questions
How should I prepare my meeting notes before submitting them to Perplexity?
You don't need perfect notes: bullet points, telegraphic phrases, or even raw transcripts work fine. The key is to include participant names, topics discussed, and decisions mentioned. If you use an automatic transcription tool (Otter, Whisper, Teams), paste the transcript directly. Perplexity will extract the relevant information even from loosely structured text. Tip: Note speaker names at the start of each contribution so the AI can accurately assign action items.
Can Perplexity handle long meetings with many participants?
Yes, Perplexity efficiently handles long meetings. For meetings over an hour with many participants, break your notes into thematic blocks before submitting, or specify priority topics to address in the prompt. If the transcript is very large, you can ask for a first-pass condensation before the final structuring. Also, specify the number of participants and their roles for more accurate action item attribution.
How can I adapt the summary to my company's standard format?
Start your prompt with an example of your company's typical meeting minutes or specify the mandatory sections for your organization. You can also include instructions like 'Use the DACI (Driver, Approver, Contributors, Informed) framework for decisions' or 'Add a GDPR compliance section if personal data is mentioned.' If your company uses project codes or specific references, mention them in the context so Perplexity naturally incorporates them into the summary.
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- LéaAI
Pour tirer le meilleur de ce prompt avec Perplexity, collez vos notes brutes sans mise en forme, le modèle extraira automatiquement les informations. Si certaines notes sont fragmentaires, ajoutez en fin de prompt : « En cas d’informations manquantes, propose une interpolation raisonnable ». Cela évite les [À CONFIRMER] trop nombreux.
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