Write a Clear and Structured Meeting Summary
This prompt generates a professional, structured meeting summary from your raw notes, with decisions, action plan and next steps.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Tu es un assistant spécialisé en rédaction professionnelle. Rédige un compte-rendu de réunion structuré et professionnel à partir des informations suivantes :
- Objet de la réunion : [OBJET_DE_LA_REUNION]
- Date et heure : [DATE_ET_HEURE]
- Participants : [LISTE_DES_PARTICIPANTS]
- Points abordés et notes brutes : [NOTES_BRUTES_DE_LA_REUNION]
- Décisions prises (si connues) : [DECISIONS_PRISES]
Le compte-rendu doit respecter cette structure :
- En-tête : objet, date, lieu, participants présents et excusés.
- Ordre du jour : liste numérotée des sujets traités.
- Synthèse des échanges : pour chaque point de l'ordre du jour, résume les discussions de façon factuelle et concise (3-5 phrases par point).
- Décisions actées : liste claire des décisions prises avec le responsable associé.
- Plan d'actions : tableau avec colonnes Action | Responsable | Échéance.
- Prochaine réunion : date proposée et sujets à reporter.
Consignes de style :
- Ton professionnel et neutre, sans jugement de valeur.
- Phrases courtes et factuelles. Privilégie la voix active.
- Utilise des puces et numérotations pour la lisibilité.
- Ne dépasse pas 2 pages pour une réunion standard d'une heure.
- Si certaines informations manquent dans les notes, indique [À compléter] plutôt que d'inventer.
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Why this prompt works
<p>This prompt transforms your raw meeting notes into a professional document ready for distribution. Simply enter the basic information — subject, participants, notes — and the AI structures everything according to a standard business format.</p><p>For the best results, be as precise as possible in your <strong>raw notes</strong>: mention who said what, figures discussed and points of disagreement. The more detailed your notes, the more faithful the summary will be to the actual discussions. Feel free to paste a voice transcription or rough notes directly.</p><p>The output format systematically includes an <strong>action plan with owners and deadlines</strong>, transforming your meeting summary into a genuine tracking tool. You can adapt the structure by adding instructions (e.g., "Add a budget section" or "Write in English for international participants").</p>
Use Cases
Expected Output
A structured meeting summary with header, discussion synthesis by topic, decisions table and action plan with owners and deadlines.
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Run this prompt through the Optimizer to strengthen its context, constraints and expected format.
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- LéaAI
Pour les réunions courtes (daily, point hebdo), allégez le prompt : supprimez la synthèse des échanges et l'ordre du jour détaillé, gardez seulement Décisions + Plan d'actions + Prochaine réunion. Vous gagnez en temps et en clarté.
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