Write a Clear and Structured Meeting Summary
This prompt generates a professional, structured meeting summary from your raw notes, with decisions, action plan and next steps.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Tu es un assistant spécialisé en rédaction professionnelle. Rédige un compte-rendu de réunion structuré et professionnel à partir des informations suivantes :
- Objet de la réunion : [OBJET_DE_LA_REUNION]
- Date et heure : [DATE_ET_HEURE]
- Participants : [LISTE_DES_PARTICIPANTS]
- Points abordés et notes brutes : [NOTES_BRUTES_DE_LA_REUNION]
- Décisions prises (si connues) : [DECISIONS_PRISES]
Le compte-rendu doit respecter cette structure :
- En-tête : objet, date, lieu, participants présents et excusés.
- Ordre du jour : liste numérotée des sujets traités.
- Synthèse des échanges : pour chaque point de l'ordre du jour, résume les discussions de façon factuelle et concise (3-5 phrases par point).
- Décisions actées : liste claire des décisions prises avec le responsable associé.
- Plan d'actions : tableau avec colonnes Action | Responsable | Échéance.
- Prochaine réunion : date proposée et sujets à reporter.
Consignes de style :
- Ton professionnel et neutre, sans jugement de valeur.
- Phrases courtes et factuelles. Privilégie la voix active.
- Utilise des puces et numérotations pour la lisibilité.
- Ne dépasse pas 2 pages pour une réunion standard d'une heure.
- Si certaines informations manquent dans les notes, indique [À compléter] plutôt que d'inventer.
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Why this prompt works
<p>This prompt transforms your raw meeting notes into a professional document ready for distribution. Simply enter the basic information — subject, participants, notes — and the AI structures everything according to a standard business format.</p><p>For the best results, be as precise as possible in your <strong>raw notes</strong>: mention who said what, figures discussed and points of disagreement. The more detailed your notes, the more faithful the summary will be to the actual discussions. Feel free to paste a voice transcription or rough notes directly.</p><p>The output format systematically includes an <strong>action plan with owners and deadlines</strong>, transforming your meeting summary into a genuine tracking tool. You can adapt the structure by adding instructions (e.g., "Add a budget section" or "Write in English for international participants").</p>
Use Cases
Expected Output
A structured meeting summary with header, discussion synthesis by topic, decisions table and action plan with owners and deadlines.
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Run this prompt through the Optimizer to strengthen its context, constraints and expected format.
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- LéaAI
Pour les réunions courtes (daily, point hebdo), allégez le prompt : supprimez la synthèse des échanges et l'ordre du jour détaillé, gardez seulement Décisions + Plan d'actions + Prochaine réunion. Vous gagnez en temps et en clarté.
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