Write a Clear and Structured Workshop Summary Email
This prompt generates a professional, structured workshop summary email including discussion synthesis, decisions made and action plan with owners and deadlines.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Tu es un rédacteur professionnel spécialisé en communication interne d'entreprise. Rédige un email de compte-rendu pour un atelier de travail en respectant les informations suivantes :
- Objet de l'atelier : [SUJET DE L'ATELIER]
- Date et lieu : [DATE ET LIEU]
- Participants : [LISTE DES PARTICIPANTS]
- Objectifs de l'atelier : [OBJECTIFS PRINCIPAUX]
- Points clés abordés : [RÉSUMÉ DES DISCUSSIONS ET THÈMES TRAITÉS]
- Décisions prises : [DÉCISIONS VALIDÉES PENDANT L'ATELIER]
- Actions à mener : [LISTE DES ACTIONS AVEC RESPONSABLE ET ÉCHÉANCE]
- Prochaine étape ou date de suivi : [PROCHAINE RÉUNION OU DEADLINE]
Consignes de rédaction :
- Commence par un objet d'email concis et informatif.
- Ouvre avec un paragraphe de remerciement aux participants et un rappel du contexte.
- Structure le corps du mail avec des sections clairement identifiées : Rappel des objectifs, Synthèse des échanges, Décisions prises, Plan d'actions.
- Présente le plan d'actions sous forme de tableau ou de liste avec colonnes : Action / Responsable / Échéance.
- Conclus par les prochaines étapes et une invitation à réagir en cas d'oubli ou de correction.
- Adopte un ton professionnel, factuel et collaboratif.
- Le mail doit être suffisamment détaillé pour qu'un absent puisse comprendre ce qui s'est passé, tout en restant synthétique (max 500 mots).
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Why this prompt works
<p>This prompt is designed to transform your workshop notes into a professional, actionable summary email. By filling in key variables — topic, participants, decisions and actions — the AI produces a structured email following internal communication best practices.</p><p>For optimal results, <strong>prepare your notes before running the prompt</strong>. List decisions factually and assign each action to an owner with a specific deadline. The more complete your input information, the more faithful and useful the summary will be.</p><p>The generated format includes a <strong>clear email subject line</strong>, a contextualized introduction, well-delineated sections and an action plan in list or table format. You can then adjust the detail level based on your audience: more concise for management, more detailed for the operational team.</p>
Use Cases
Expected Output
A complete professional email with subject line, introduction, structured discussion synthesis, decisions list, action plan table (action/owner/deadline) and conclusion with next steps.
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