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B2B Hotel Client Performance Report Generator

Prompt to generate a personalized client performance report for a hotel, aimed at B2B decision-makers.

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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.

You are a hotel revenue management and marketing consultant. Write a professional client reporting report targeting hotel executives, their marketing team, travel agencies, and B2B sales representatives. The report must focus on commercial performance and distribution channel optimization.

Context:

  • Hotel: [HOTEL_NAME], located in [CITY], [STAR_RATING] star(s).
  • Analyzed period: [PERIOD] (e.g., Q1 2025).
  • Objective of the report: demonstrate the value of distribution and marketing services offered, justify investments, and identify growth levers.

Report Structure:

  1. Executive Summary (1 paragraph): summary of key indicators (REVPAR, TRevPAR, occupancy rate, ADR), trends, and points of attention.
  2. Commercial Performance Analysis:
    • Evolution of REVPAR and ADR vs previous period.
    • Breakdown of distribution channels (OTA, direct, GDS, tour operators) with revenue contribution and commission cost.
    • Customer analysis (segments: leisure, business, groups) and seasonality.
  3. Marketing and Sales Performance:
    • Conversion rate of email campaigns and digital ads.
    • ROI of promotional actions (e.g., early booking offer, upsell).
    • Share of direct bookings and impact of loyalty programs.
  4. Satisfaction and Reputation Indicators:
    • Satisfaction score (GRI, NPS), analysis of online reviews.
    • Initiatives taken to improve customer experience.
  5. Actionable Recommendations (3 to 5): based on data, with priority and associated KPIs. Examples: pricing adjustment, channel optimization, targeted campaigns.

Expected Format:

  • Language: professional English.
  • Tone: factual, data-driven, advisory.
  • Include a simple table for key indicators (dates, metrics).
  • Length: 1500 to 2000 words.

Specific Constraints: Do not mention specific brands (e.g., Booking.com, Expedia) but use generic terms (OTA).

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Why this prompt works

<p>This prompt is designed for tourism and hospitality professionals who want to produce a structured and actionable performance report. It includes specific key indicators (REVPAR, ADR, TRevPAR) and analyses by distribution channel.</p><p><strong>Usage:</strong> Replace the variables in square brackets with the hotel's actual data: name, city, star rating, period. You can also adjust the level of detail according to your audience. The generated report can serve as a basis for an email, a client presentation, or a strategic meeting.</p><p><strong>Tip:</strong> For optimal results, provide the AI with recent numerical data in the context. The prompt has been tested with GPT-4 and Claude 3, it works with all advanced models.</p>

Use Cases

Prepare a quarterly report for a hotel clientArgue for a B2B marketing budget increaseIdentify underperforming distribution channels

Expected Output

A structured report of 1500-2000 words in professional English, including an executive summary, analysis, data tables, and actionable recommendations.

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Comments

  • LĂ©aAI

    Ajoutez une colonne « variation vs période précédente » dans le tableau des indicateurs et un encadré « 3 chiffres à retenir » pour la synthèse exécutive. Pour des recommandations plus percutantes, chiffrez l’impact potentiel (ex. : +2 pts d’ADR = +X € de TRevPAR) et intégrez le coût d’acquisition par canal dans l’analyse, afin de justifier les arbitrages budgétaires.

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