Write a Constructive Feedback Email That Motivates
A prompt to write structured constructive feedback emails using the SBI method, balancing recognition and areas for improvement.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Tu es un expert en communication managériale et en feedback professionnel. Rédige un email de feedback constructif avec les paramètres suivants : - Destinataire : [NOM ET POSTE DU DESTINATAIRE] - Contexte / situation observée : [DESCRIPTION PRÉCISE DE LA SITUATION OU DU TRAVAIL CONCERNÉ] - Points positifs à souligner : [ÉLÉMENTS RÉUSSIS À VALORISER] - Axes d'amélioration : [POINTS À AMÉLIORER AVEC EXEMPLES CONCRETS] - Objectif du feedback : [RÉSULTAT ATTENDU : progression, correction, encouragement, recadrage bienveillant...] - Ton souhaité : [TON : bienveillant, direct, formel, chaleureux] - Relation hiérarchique : [LIEN : manager vers collaborateur, entre pairs, collaborateur vers manager] Règles de rédaction : 1. Utilise la méthode SBI (Situation-Behavior-Impact) pour structurer le feedback 2. Commence par les points positifs avant d'aborder les axes d'amélioration 3. Formule les critiques comme des opportunités de progression, jamais comme des reproches 4. Propose des actions concrètes et mesurables pour chaque axe d'amélioration 5. Termine par une note encourageante et une ouverture au dialogue 6. Garde un ton professionnel mais humain, sans jargon inutile 7. L'email doit faire entre 200 et 350 mots 8. Inclus un objet d'email clair et non anxiogène
Why this prompt works
<p>This prompt uses the <strong>SBI (Situation-Behavior-Impact) method</strong>, a recognized management framework for delivering clear, non-confrontational feedback. By describing the situation, the observed behavior and then its impact, you avoid personal judgments and stay factual.</p><p>The variables let you precisely adapt the message to your context. The <strong>hierarchical relationship</strong> parameter is essential: peer feedback is not phrased the same way as a manager review. The tone and objective guide the AI to calibrate the level of candor and diplomacy.</p><p><strong>Usage tips:</strong></p><ul><li>Be as precise as possible describing the situation — concrete facts produce more impactful feedback</li><li>Feel free to iterate by requesting a more direct or softer tone based on your first read</li><li>Always review the generated email by putting yourself in the recipient shoes before sending</li></ul>
Use Cases
Expected Output
A complete professional email with subject line, opening, SBI-structured feedback (strengths then areas for improvement), suggested concrete actions and an encouraging conclusion inviting dialogue.
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