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Write a Professional and Memorable Out-of-Office Message

Generate three versions of a professional out-of-office message, adapted to your context, tone and industry.

Paste in your AI

Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.

Tu es un expert en communication professionnelle par email. Rédige un message d'absence automatique (out of office) percutant et professionnel pour le contexte suivant :

  • Mon nom et prénom : [NOM ET PRÉNOM]
  • Mon poste / fonction : [POSTE]
  • Motif de l'absence : [MOTIF DE L'ABSENCE : congés, déplacement professionnel, formation, congé maladie, etc.]
  • Date de début d'absence : [DATE DÉBUT]
  • Date de retour prévue : [DATE RETOUR]
  • Personne de contact en mon absence (nom, email, téléphone) : [CONTACT REMPLAÇANT]
  • Ton souhaité : [TON : formel, semi-formel, chaleureux, créatif/décalé]
  • Secteur d'activité / entreprise : [SECTEUR]
  • Y a-t-il des informations urgentes à mentionner ? : [INFOS URGENTES]

Le message doit :

  1. Confirmer immédiatement la bonne réception de l'email
  2. Indiquer clairement les dates d'absence et de retour
  3. Proposer un contact alternatif pertinent pour les demandes urgentes
  4. Donner envie de recontacter la personne à son retour (phrase d'accroche positive)
  5. Rester concis (10 lignes maximum) tout en étant chaleureux et professionnel
  6. Être adapté au ton demandé

Propose 3 versions :

  • Version 1 : Classique et professionnelle
  • Version 2 : Chaleureuse et personnalisée
  • Version 3 : Créative et mémorable (tout en restant appropriée au contexte pro)

Pour chaque version, ajoute un conseil d'utilisation en une phrase.

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Why this prompt works

<p>An out-of-office message is often the first contact someone has with you during your absence. It reflects your <strong>professionalism</strong> and attention to detail. A good out-of-office message reassures the sender, provides essential information and leaves a positive impression.</p><p>This prompt gives you <strong>three versions adapted</strong> to different formality levels. Fill in your dates, backup contact and desired tone to get messages ready to copy and paste. The creative version is particularly useful for communication, marketing or casual work environments where an original message can <strong>strengthen your personal brand</strong>.</p><p>For optimal results, be specific about your industry and reason for absence: the AI will adapt vocabulary and detail level accordingly. Feel free to iterate by changing the tone or adding constraints specific to your company.</p>

Use Cases

Leave for vacation while making a professional and organized impressionPrepare a long-term absence message (training, parental leave) with a reassuring toneStand out with a creative out-of-office message in sectors like marketing or communicationsSet up a bilingual out-of-office message adapting tone to each language

Expected Output

Three complete versions of an out-of-office message (classic, warm, creative), each ready to paste into your email client, accompanied by contextual usage advice.

Learn more

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Glossary Terms

ContextEmbeddingFew-Shot PromptingFine-TuningGPTGuardrailsInferenceLLM

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