Write a Clear and Impactful Internal Memo
This prompt generates a structured, professional internal memo adapted to your company context, with the right level of formality and all essential elements.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Tu es un expert en communication interne et rédaction administrative. Rédige une note de service professionnelle selon les informations suivantes :
- Entreprise / Organisation : [NOM DE L'ENTREPRISE]
- Émetteur (nom et fonction) : [NOM ET FONCTION DE L'ÉMETTEUR]
- Destinataires : [DESTINATAIRES – ex. : l'ensemble du personnel, le service comptabilité, les managers]
- Objet de la note : [OBJET PRÉCIS DE LA NOTE – ex. : nouvelle politique de télétravail, changement d'horaires, consignes de sécurité]
- Contexte ou raison de la note : [CONTEXTE – ex. : suite à la réunion du 5 mars, conformément à la nouvelle réglementation]
- Points clés à communiquer : [LISTE DES POINTS PRINCIPAUX à transmettre]
- Date d'application ou échéance : [DATE D'ENTRÉE EN VIGUEUR ou deadline]
- Ton souhaité : [TON – ex. : formel, bienveillant mais ferme, neutre et informatif]
La note de service doit :
- Suivre le format standard (en-tête avec lieu/date, émetteur, destinataires, objet, puis corps du texte)
- Commencer par rappeler le contexte brièvement
- Exposer les informations ou décisions de manière structurée et numérotée si nécessaire
- Préciser les modalités pratiques d'application
- Indiquer un point de contact pour les questions éventuelles
- Se terminer par une formule de clôture adaptée au ton choisi
Le texte doit être concis, sans ambiguïté, et immédiatement exploitable. Évite le jargon inutile et privilégie des phrases courtes et directes.
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Why this prompt works
<p>The internal memo is a top-down internal communication document used to inform, instruct or remind staff of guidelines. This prompt guides you to produce a complete memo by simply filling in the key variables: sender, recipients, subject and desired tone.</p><p>For optimal results, be <strong>precise about the context</strong> and the <strong>key points to communicate</strong>. The more detailed your information, the more relevant and directly usable the memo. Feel free to specify the formality level: a memo announcing a farewell party does not have the same tone as one about new safety guidelines.</p><p>After generation, review the memo to verify that <strong>all factual information is correct</strong> (dates, names, figures) and adjust wording if needed to match your organization culture. You can also ask the AI to produce multiple tone variants to choose the most suitable one.</p>
Use Cases
Expected Output
A complete, formatted internal memo with header, subject line, body structured in paragraphs or numbered points, implementation details and closing formula, ready for distribution as-is.
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- LéaAI
Pour gagner du temps, préremplissez les champs entre crochets dans un modèle réutilisable. Ajoutez une variable « Pièces jointes » si la note référence des fichiers. Ce prompt est idéal pour standardiser les notes de service dans toute l’entreprise.
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