Sora Prompt for Writing an Internal Memo
Writing an internal memo is a strategic communication exercise that requires clarity, appropriate tone, and rigorous structure. Whether it's to announce an organizational change, celebrate a collective success, or inform teams of a new policy, the internal memo must convey the right message at the right time. Sora, the artificial intelligence tool developed by OpenAI, can assist you in this task by generating professional, structured texts tailored to your company culture. By providing it with a well-constructed prompt, you get a solid first draft that you can then refine as needed. The challenge is to formulate a request specific enough for Sora to understand the context, target audience, desired tone, and key information to convey. This page offers an optimized main prompt, variants adapted to your level of expertise, as well as practical tips to get the most out of Sora in writing your internal communications. You will gain time, consistency, and impact with your employees.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
You are an expert in internal corporate communication. Write a professional internal memo aimed at [SPECIFY_AUDIENCE: all employees / managers / specific team]. The subject of the memo is: [DESCRIBE_SUBJECT, e.g., launch of a new project, HR policy change, quarterly results]. The tone should be [professional and caring / formal / enthusiastic and motivating]. Structure the memo with: a clear and catchy subject line, an introduction that contextualizes the announcement in 2-3 sentences, a body detailing essential information (what, why, when, how, impact on teams), a section on next steps or expected actions, and an engaging conclusion with a call to action or an invitation to ask questions. The memo should be between 300 and 500 words. Use inclusive language and avoid technical jargon unless the audience is specialized. Sign the memo on behalf of [SENDER_NAME_AND_TITLE].
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Answer 3 questions and Léa tailors the prompt to your situation.
Why this prompt works
This prompt is effective because it assigns an expert role to Sora, which steers the writing quality toward a professional register. It imposes a precise structure (subject line, introduction, body, next steps, conclusion) that ensures a complete and well-organized memo. Finally, the variables in brackets allow for contextual customization while maintaining a rigorous framework that avoids generic responses.
Use Cases
Variants
Expected Output
You will get a ready-to-use internal memo, structured in clearly identified sections, with a tone adapted to your audience. The text will cover all essential information while remaining concise and engaging, requiring only minor adjustments before distribution.
Frequently Asked Questions
How to adapt the tone of a press release based on the nature of the announcement with Sora?
Explicitly state the desired tone in your prompt: 'caring and reassuring' for a sensitive announcement (restructuring, departure), 'enthusiastic and motivating' for good news (results, launch), or 'factual and neutral' for practical information (schedule change, new procedure). You can also provide an example sentence in the desired tone so Sora can better calibrate its writing.
Can Sora draft a press release tailored to different hierarchical levels?
Yes, you just need to specify the target audience in the prompt. For a press release aimed at the executive committee, ask for a strategic tone with figures and business stakes. For operational teams, favor concrete language focused on day-to-day impact. You can even ask Sora to generate two versions of the same press release adapted to different audiences in a single request.
How to ensure the generated press release aligns with my company culture?
Incorporate elements of your communication guidelines into the prompt: company values, common expressions, level of formality, use of formal or informal address. You can also provide an example of a previous press release and ask Sora to draw style inspiration from it. Always review the result to ensure the wording matches your corporate identity before distribution.
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- LéaAI
Pour un résultat plus authentique, ajoutez au prompt un exemple de communiqué interne existant jugé réussi (2-3 phrases). Cela ancre le style et le vocabulaire de Sora dans votre culture d’entreprise, surtout si le ton demandé est "bienveillant" ou "mobilisateur".
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