How to Write an Internal Memo with Midjourney
Midjourney is an AI image generation tool that can transform your internal memos into visually impactful communications. Instead of sending a plain block of text, you can create professional visuals to illustrate your announcements, reinforce your message, and capture your colleagues' attention. Whether announcing an organizational change, celebrating a team success, or communicating a new policy, Midjourney allows you to produce custom images in minutes, without design skills. This tutorial guides you step by step to design the visuals that will accompany your internal memo and maximize its impact on your teams.
Prerequisites
- 1.An active Midjourney account with a current subscription
- 2.Access to Discord or the Midjourney web interface
- 3.The textual content of your internal memo already drafted or at least its main theme
- 4.An idea of the desired tone (formal, casual, celebration, urgency)
Steps
Define the visual objective of the memo
Before generating images, clearly identify the key message of your memo and the type of visual that will reinforce it. Is it a recruitment announcement, a quarterly review, a company event, or a policy change? List the emotions you want to convey (trust, enthusiasm, seriousness) and the final format (email banner, intranet image, Slack visual). This framing step is essential for writing effective prompts.
Create the main visual with a structured prompt
Write a Midjourney prompt that precisely describes the desired visual for the header of your memo. Include the graphic style, your brand colors, subject, and mood. Use precise descriptive terms and Midjourney parameters to control the output.
/imagine a professional corporate banner illustration for an internal company announcement, modern flat design style, [YOUR_BRAND_COLOR] color palette, clean minimalist composition, business team collaboration theme, warm and optimistic atmosphere --ar 16:9 --style raw --v 6
Generate icons and secondary illustrations
To visually structure your memo, create icons or small illustrations for each section (context, actions to take, timeline, contacts). These secondary visuals help break up the text and facilitate quick reading, a major advantage for internal communications often skimmed.
/imagine simple flat icon set for internal communication: calendar, team, announcement, checklist, corporate blue and white, minimal line art, white background, vector style --ar 1:1 --v 6
Adapt visuals to your brand guidelines
Use Midjourney's editing features to adjust colors, cropping, and style of your visuals. If your company has strict brand guidelines, use existing image references with the --sref or --cref parameter to maintain consistency. You can also use the Vary (Region) feature to modify a specific area without regenerating the entire image.
/imagine [YOUR_DESCRIPTION] --sref [URL of a reference visual from your brand] --sw 100 --v 6
Assemble and finalize the memo
Integrate your generated visuals into your internal memo. Place the main visual as the header, icons next to each key section, and optionally a closing visual (call-to-action or date reminder). Export images in high resolution from Midjourney using the Upscale button. Check the final rendering in your distribution tool (email, intranet, Slack) before sending.
Common mistakes to avoid
- ✗Using overly artistic or abstract visuals that do not match the professional tone of an internal memo
- ✗Neglecting aspect ratio parameters (--ar), which forces cropping and degrades image quality
- ✗Generating images with text in Midjourney — the tool often produces illegible or incorrect text; add text with a layout tool
- ✗Forgetting to check that visuals do not contain inappropriate or ambiguous elements before distributing to the entire company
- ✗Overloading the memo with too many images, which dilutes the main message and weighs down the file
FAQ
Can Midjourney directly generate the text of the internal memo?
How to respect my company's brand guidelines with Midjourney?
What image formats should I prioritize for an internal memo?
Related tutorials
How to use this prompt
- Copy the prompt with the button above.
- Paste it into ChatGPT, Claude or your favorite AI assistant.
- Replace the bracketed variables with your details, then refine the result.
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