How to Write an Internal Memo with Midjourney

Midjourney is an AI image generation tool that can transform your internal memos into visually impactful communications. Instead of sending a plain block of text, you can create professional visuals to illustrate your announcements, reinforce your message, and capture your colleagues' attention. Whether announcing an organizational change, celebrating a team success, or communicating a new policy, Midjourney allows you to produce custom images in minutes, without design skills. This tutorial guides you step by step to design the visuals that will accompany your internal memo and maximize its impact on your teams.

Prerequisites

1.An active Midjourney account with a current subscription
2.Access to Discord or the Midjourney web interface
3.The textual content of your internal memo already drafted or at least its main theme
4.An idea of the desired tone (formal, casual, celebration, urgency)

Steps

Define the visual objective of the memo

Before generating images, clearly identify the key message of your memo and the type of visual that will reinforce it. Is it a recruitment announcement, a quarterly review, a company event, or a policy change? List the emotions you want to convey (trust, enthusiasm, seriousness) and the final format (email banner, intranet image, Slack visual). This framing step is essential for writing effective prompts.

Tip: Create a mini-brief of 3 lines: subject, target emotion, format. This will save you from unnecessary generations.

Create the main visual with a structured prompt

Write a Midjourney prompt that precisely describes the desired visual for the header of your memo. Include the graphic style, your brand colors, subject, and mood. Use precise descriptive terms and Midjourney parameters to control the output.

/imagine a professional corporate banner illustration for an internal company announcement, modern flat design style, [YOUR_BRAND_COLOR] color palette, clean minimalist composition, business team collaboration theme, warm and optimistic atmosphere --ar 16:9 --style raw --v 6

Tip: Add --ar 16:9 for an email banner format or --ar 1:1 for an intranet post. Use --style raw for a less artistic and more corporate look.

Generate icons and secondary illustrations

To visually structure your memo, create icons or small illustrations for each section (context, actions to take, timeline, contacts). These secondary visuals help break up the text and facilitate quick reading, a major advantage for internal communications often skimmed.

/imagine simple flat icon set for internal communication: calendar, team, announcement, checklist, corporate blue and white, minimal line art, white background, vector style --ar 1:1 --v 6

Tip: Generate a consistent set of icons in a single prompt rather than separate icons to ensure visual homogeneity.

Adapt visuals to your brand guidelines

Use Midjourney's editing features to adjust colors, cropping, and style of your visuals. If your company has strict brand guidelines, use existing image references with the --sref or --cref parameter to maintain consistency. You can also use the Vary (Region) feature to modify a specific area without regenerating the entire image.

/imagine [YOUR_DESCRIPTION] --sref [URL of a reference visual from your brand] --sw 100 --v 6

Tip: Use --sw (style weight) between 50 and 100 to control the influence of your reference image. The higher the value, the more faithful the result will be to your brand guidelines.

Assemble and finalize the memo

Integrate your generated visuals into your internal memo. Place the main visual as the header, icons next to each key section, and optionally a closing visual (call-to-action or date reminder). Export images in high resolution from Midjourney using the Upscale button. Check the final rendering in your distribution tool (email, intranet, Slack) before sending.

Tip: Compress your images for email (under 500 KB per image) to prevent your memo from landing in spam or loading slowly.

Common mistakes to avoid

✗Using overly artistic or abstract visuals that do not match the professional tone of an internal memo
✗Neglecting aspect ratio parameters (--ar), which forces cropping and degrades image quality
✗Generating images with text in Midjourney — the tool often produces illegible or incorrect text; add text with a layout tool
✗Forgetting to check that visuals do not contain inappropriate or ambiguous elements before distributing to the entire company
✗Overloading the memo with too many images, which dilutes the main message and weighs down the file

FAQ

Can Midjourney directly generate the text of the internal memo?

No, Midjourney is an image generation tool only. To draft the text of your memo, use an AI writing assistant like Claude or ChatGPT. Midjourney is used to create the visuals that accompany and reinforce your written message.

How to respect my company's brand guidelines with Midjourney?

Use the --sref parameter followed by the URL of a reference visual that complies with your brand guidelines. You can also specify exact colors in your prompt (e.g., 'corporate blue #003366'). For a more restrained result, add --style raw which reduces Midjourney's artistic interpretation.

What image formats should I prioritize for an internal memo?

For email distribution, use the 16:9 format (--ar 16:9) for the main banner and 1:1 for thumbnails. Export as PNG for best quality. For intranet or Slack, the 4:3 format works well. Remember to compress your images to under 500 KB to ensure fast loading.

How to use this prompt

Copy the prompt with the button above.
Paste it into ChatGPT, Claude or your favorite AI assistant.
Replace the bracketed variables with your details, then refine the result.

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