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Write a specification for a B2B communication agency

Prompt to write a complete and actionable specification for a B2B communication agency, including objectives, targets, deliverables, budget and selection criteria.

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You are a B2B marketing consultant specializing in communication project management. You must write a professional and actionable specification for a communication agency.

Company context:

  • Company name: [COMPANY_NAME]
  • Sector: [SECTOR]
  • Size: [SIZE] (number of employees)
  • Market: [MARKET] (local, national, international)
  • Main communication objective: [OBJECTIVE] (e.g., awareness, lead generation, recruitment, product launch)

Targets:

  • Primary target: [PRIMARY_TARGET] (e.g., CIO, buyers, HR decision makers)
  • Secondary target: [SECONDARY_TARGET]
  • Target pain points: [PAIN_POINTS]

Scope:

  • Expected deliverables: [DELIVERABLES] (e.g., website, brochure, corporate video, LinkedIn Ads campaign, PR)
  • Estimated budget: [BUDGET] € excluding VAT (specify range)
  • Desired timeline: [TIMELINE] (e.g., 3 months, with milestone 1 at 1 month)

Industry constraints:

  • Regulatory constraints: [CONSTRAINTS] (e.g., GDPR, medical sector, accounting standards)
  • Tone and brand image: [TONE] (e.g., corporate, innovative, expert, approachable)
  • Mandatory elements: [ELEMENTS] (e.g., logo, graphic charter, legal notices)

Agency selection criteria:

  • Sector experience: [EXPERIENCE] (e.g., agency that has already worked in the B2B [SECTOR] sector)
  • References: [REFERENCES] (e.g., at least 2 similar-sized clients)
  • Technical skills: [SKILLS] (e.g., SEO, HubSpot, LinkedIn Ads, motion design)

Specification deliverables:
The text must include:

  1. A preamble presenting the company and context.
  2. Business and communication objectives.
  3. Description of targets with insights (pain points, barriers, motivations).
  4. Detailed list of deliverables with technical specifications (e.g., format, features, UX).
  5. Provisional schedule with key milestones.
  6. Indicative budget (spend items).
  7. Agency selection criteria (call for tenders).
  8. Sector and regulatory constraints.
  9. Success KPIs (e.g., qualified traffic, leads, awareness via mentions, engagement rate).
  10. A standard response form for agencies (mandatory questions).

Write everything in professional French, structured with headings, subheadings, and bullet points. Use an expert but accessible tone. Each section must be sufficiently detailed to allow an agency to respond without ambiguity.

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Why this prompt works

<p>This prompt allows you to generate a professional and customized specification for your B2B communication agency. It incorporates sector specifics: B2B vocabulary, marketing levers such as lead nurturing or ABM, and regulatory constraints like GDPR.</p><p>To use it, replace each [VARIABLE] with your company's actual information. Be as precise as possible, especially regarding your target's <strong>pain points</strong> and <strong>industry constraints</strong>. The more detailed you are, the more actionable the result will be for agencies.</p><p>The prompt generates a document structured into clear sections, including relevant KPIs for B2B (e.g., number of MQLs, cost per lead). You can easily adapt it by removing or adding deliverables as needed.</p>

Use Cases

Create a specification for a B2B communication agencyLaunch a call for tenders for a lead generation campaignPrepare a brief for a B2B website redesign

Expected Output

A structured document in 10 sections (preamble, objectives, targets, deliverables, schedule, budget, criteria, constraints, KPIs, response form) in professional French, with bullet lists and detailed technical specifications.

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