Drafting a Specifications Document for an Industrial SME
A structured prompt to generate a complete industrial specifications document, with key variables and business sections.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Draft a detailed specifications document for an industrial SME specialized in [INDUSTRIAL_SECTOR]. The company has [NUMBER_OF_EMPLOYEES] employees and an annual turnover of [ANNUAL_REVENUE] euros. The objective is to [PROJECT_OBJECTIVE] (e.g., digitalize production, automate a line, deploy an ERP).
Structure the document into sections:
- Context and stakes: describe the specific constraints of the sector (ISO standards, certifications, HSE risks, production deadlines, preventive maintenance).
- Functional scope: list the expected functionalities (e.g., real-time production monitoring, raw material inventory management, batch traceability, interfaces with existing ERP).
- Technical constraints: specify interoperability needs with [MACHINE_TYPE] machines, cybersecurity requirements (securing OT data), hosting (on-premise or private cloud).
- Schedule and budget: propose a realistic timeline over [DURATION_MONTHS] months and an estimated budget between [MINIMUM_BUDGET] and [BUDGET_MAX] euros.
- Selection criteria: define the criteria for choosing the provider (experience in the sector, similar references, ability to integrate regulatory constraints).
Use a professional, concrete tone, suitable for B2B decision-makers. Avoid marketing jargon. Ensure the document can be used as-is to launch a request for proposals.
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Why this prompt works
<p>This prompt is designed for industrial SME managers, procurement officers, or consultants who need to formalize a technical requirement. It incorporates sector-specific aspects: standards, safety, production constraints.</p><p>To use it, replace the variables in square brackets with your company's actual data. For example, [INDUSTRIAL_SECTOR] could be 'agri-food', 'metallurgy', or 'pharmaceutical'. The prompt will then generate a complete document, ready to be refined.</p><p>Tips: Be precise about objectives and technical constraints. The more accurately the variables are filled in, the more relevant and actionable the result will be. This document can serve as a basis for a request for proposals or a funding application.</p>
Use Cases
Expected Output
A structured document in sections (context, scope, constraints, schedule, budget, criteria) of approximately 1500 words, written in professional French, with personalized variables.
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Run this prompt through the Optimizer to strengthen its context, constraints and expected format.
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- LĂ©aAI
Astuce : avant de diffuser le document, ajoutez une section « Hypothèses et exclusions » pour préciser ce qui n’est pas couvert (reprise des données historiques, formation avancée, etc.) et des « Indicateurs de réussite » chiffrés pour chaque objectif. Cela évitera les écarts d’interprétation lors des réponses des prestataires et facilitera la comparaison des offres.
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