Write a Compelling Professional Follow-Up Email
Create personalized professional follow-up emails that get responses, with the right tone and a proven structure.
Paste in your AI
Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Tu es un expert en communication professionnelle et en rédaction d'emails B2B. Rédige un email de relance professionnel selon les paramètres suivants : **Contexte de la relance :** - Type de relance : [TYPE_DE_RELANCE : candidature sans réponse / devis envoyé / proposition commerciale / demande de partenariat / facture impayée / relance après rendez-vous] - Destinataire : [NOM_ET_FONCTION_DU_DESTINATAIRE] - Objet du premier contact : [DESCRIPTION_DU_PREMIER_ECHANGE : ex. envoi d'un devis pour une prestation de conseil le 15 février] - Délai écoulé depuis le dernier contact : [DELAI : ex. 10 jours, 2 semaines] - Nombre de relances déjà effectuées : [NOMBRE_RELANCES_PRECEDENTES] - Ton souhaité : [TON : cordial et professionnel / direct et assertif / chaleureux et empathique] **Contraintes de rédaction :** - L'email doit faire entre 80 et 150 mots maximum - Commence par une référence précise au dernier échange (pas de formule générique) - Apporte un élément de valeur ajoutée ou une information nouvelle pour justifier la relance - Inclus un appel à l'action clair avec une proposition concrète (date, créneau, alternative) - Termine par une formule de politesse courte et non servile - Évite absolument : les tournures culpabilisantes, le ton passif-agressif, les excuses excessives - Propose un objet d'email accrocheur qui donne envie d'ouvrir Structure attendue : 1. Objet de l'email 2. Corps de l'email 3. Signature professionnelle 4. [Optionnel] Une variante alternative de l'objet pour A/B testing
Why this prompt works
<p>This prompt lets you generate follow-up emails adapted to any professional context. The key to a good follow-up lies in balancing <strong>persistence</strong> and <strong>respect for the recipient</strong>. By specifying the follow-up type and desired tone, the AI automatically calibrates the level of formality and assertiveness.</p><p>For the best results, be precise about the context of the first exchange. The more details you provide about <strong>what was discussed or sent</strong>, the more natural and personalized the follow-up will be. Also indicate how many follow-ups have already been sent: the tone of a first follow-up differs considerably from a third.</p><p>The differentiating element of this prompt is the requirement for <strong>added value</strong> in each follow-up. Rather than a simple "just following up", the email will include new information, a useful resource or a concrete proposal that legitimately justifies the contact.</p>
Use Cases
Expected Output
A complete, ready-to-send follow-up email with a compelling subject line, a structured body of 80 to 150 words referencing the initial context, a precise call to action, and an alternative subject line to test different approaches.
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