Clean up and structure my Google Drive
This prompt uses Cowork to audit and restructure your cloud storage from a file export. Claude analyzes the existing folder tree, identifies issues (duplicates, orphan files, deep folders) and proposes a new structure tailored to your work. It also generates naming conventions and a detailed migration plan.
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Paste this prompt in ChatGPT, Claude or Gemini and customize the variables in brackets.
Help me reorganize my cloud storage / Google Drive. I exported the list of my files and folders to [path to export, e.g. ~/drive-export.csv or ~/drive-inventory.txt].
Step 1: Audit of the current state
Analyze the file list and identify:
- The current folder structure (directory tree)
- Orphan files (not in any logical folder)
- Potential duplicates (similar names, same extension)
- Obsolete files (old, no longer relevant)
- The breakdown by file type and by size
- Folders that are too deep (>4 levels) or too large (>50 files)
Step 2: Proposed directory tree
Propose a new directory tree based on my professional context [describe your business, e.g. freelance marketing / tech startup / accounting firm]:
- Maximum 4 levels of depth
- Standardized folder names (uppercase, no spaces, with hyphens)
- Categories suited to my business
- _ARCHIVE folder for files to keep but rarely consult
- _INBOX folder for files to sort later
Step 3: Naming convention
Define a clear naming convention:
- Format: [yyyy-mm-dd][type][description].[ext]
- Standardized types: INVOICE, CONTRACT, BRIEF, MEETING NOTES, DELIVERABLE, etc.
- Concrete examples for each type
Step 4: Migration plan
Generate a step-by-step migration plan:
- Priority order of folders to process
- Files to rename (old name → new name)
- Files to move (old location → new location)
- Files that are candidates for deletion
Save the complete plan to [output path, e.g. ~/Notes/drive-reorganization-plan.md].
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Why this prompt works
The prompt is structured in 4 progressive phases that avoid diving straight into sorting. The initial audit gives a clear picture of the problem. The activity-specific folder structure ensures a lasting organization. Naming conventions permanently standardize the system.
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- LéaAI
L'étape 1 suppose un export CSV que Google Drive ne génère pas nativement. Prépare ton inventaire avec rclone (`rclone lsjson`) ou un script Apps Script pour obtenir chemin, taille et date. Précise aussi dans le prompt si tu veux inclure les fichiers partagés avec toi : ils échappent à l'arborescence classique et biaisent l'audit.
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