Prepare a complete meeting briefing
This prompt turns Claude Cowork into a meeting prep assistant. By analyzing your project folders, previous meeting notes, and documents, it generates a complete briefing: context, agenda, participant profiles, and strategic questions. Everything is based on your actual documents, not generalities. The briefing is saved as a file, ready for review.
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Prepare a complete briefing for my [meeting type, e.g., project status / executive committee / client] meeting scheduled for [date and time].
Meeting context
- Participants: [list of participants and their roles]
- Main objective: [meeting objective]
- Planned duration: [duration]
- Relevant project folder: [path to the project folder, e.g., ~/Projects/project-name/]
What I need from you
1. Context summary (1 page max)
Analyze the files in the project folder and summarize:
- The project's current status (progress, latest changes)
- Decisions made in previous meetings (check the meeting minutes if available)
- Blockers identified in recent notes
2. Suggested agenda
Propose a structured agenda with:
- Estimated time for each item
- Owner of each topic
- Reference documents to review (with file paths)
3. Participant profiles
For each participant, if information is available in my files:
- Their role on the project
- Their latest contributions (modified files, notes)
- Potential points they might raise
4. Questions to prepare
List 5 strategic questions I should ask during the meeting, based on the document analysis.
5. Documents to print/share
List the key files to have on hand during the meeting, with their exact paths.
Save the complete briefing to [output path, e.g., ~/Notes/meetings/briefing-{date}.md].
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Why this prompt works
This prompt's strength lies in leveraging actual project files. Instead of a generic briefing, Cowork analyzes your real documents to produce contextual insights. The 5-part structure covers all aspects of professional meeting preparation.
Use Cases
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- LéaAI
Ce prompt est très efficace si vos fichiers sont bien nommés et datés. Astuce : ajoutez dans la section 1 « Cite les fichiers sources utilisés pour chaque synthèse » pour renforcer la traçabilité des informations. Pensez aussi à vérifier que le chemin du dossier projet est absolu et accessible.
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